Governance & Secretariat Planning Manager

Singapore Polytechnic (SP); Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

Singapore Polytechnic is seeking a Manager, Secretariat & Planning to support the Registrar’s Office in governance, secretariat, student discipline and graduation-related functions. You will coordinate complex administrative processes and guide a team to ensure timely, compliant service delivery.

You will liaise with Schools, Departments, MOE and external parties, prepare papers, minutes and submissions, and help drive planning, reporting and strategic initiatives for the Office.

Qualifications

• A university degree in any discipline.
• At least 4 years of relevant governance, secretariat or academic administration experience.
• Experience with Boards, committees, or student disciplinary processes is an advantage.
• Strong writing, analytical and judgement skills.
• Excellent organisational and stakeholder engagement abilities.
• Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams) and AI tools.
• Experience supervising staff is preferred.

Responsibilities

• Lead and coordinate secretariat support for governance platforms.
• Plan and prepare agendas, papers, minutes, submissions and follow-ups.
• Liaise with internal/external stakeholders on governance matters.
• Support Board renewal and related processes.
• Provide secretariat support for student disciplinary matters.
• Advise on disciplinary frameworks and processes.
• Lead planning of graduation ceremonies and related activities.
• Support Registrar and senior management in planning, reporting and incidents.
• Supervise and guide team for delivery.
• Use digital tools to support meeting prep and workflow.

Skills

University degree

Governance

Analytical thinking

Stakeholder engagement

Communication

Tools

Microsoft 365

Job description

Singapore Polytechnic is seeking a Manager, Secretariat & Planning to support the Registrar’s Office in governance, secretariat, student discipline and graduation-related functions. You will coordinate complex administrative processes and guide a team to ensure timely, compliant service delivery.

You will liaise with Schools, Departments, MOE and external parties, prepare papers, minutes and submissions, and help drive planning, reporting and strategic initiatives for the Office.