Governance & Secretariat Lead - Planning & Graduation

Public Service Division; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

Singapore Polytechnic is seeking a Manager, Secretariat & Planning to support the Registrar’s Office in governance, secretariat, student discipline, planning and graduation activities.

You will lead secretariat for Boards and committees, prepare agendas and minutes, liaise with Schools and MOE, oversee graduation ceremonies, and guide a team to deliver high-quality governance and event delivery.

Qualifications

• A university degree in any discipline.
• At least 4 years of governance, secretariat or academic administration experience.
• Experience in an Institute of Higher Learning or public sector is a plus.

Responsibilities

• Lead and coordinate secretariat support for governance platforms such as Boards and committees.
• Plan meeting agendas, papers, minutes, submissions, and follow-up actions.
• Liaise with Schools, MOE and external parties on governance matters.
• Support Board renewal and related governance processes.
• Provide secretariat support for student disciplinary matters and prepare case documents.
• Advise on disciplinary frameworks and review processes.
• Lead graduation ceremony planning and related communications.
• Support planning, reporting, incident management and strategic initiatives.
• Supervise staff to ensure effective work planning and delivery.
• Utilize digital tools to improve meeting prep, events and workflows.

Skills

Governance coordination

Stakeholder engagement

Policy interpretation

Strong writing

Strategic planning

Education

University degree in any discipline

Tools

Microsoft 365

Word

Excel

PowerPoint

Teams

AI-enabled tools

Job description

Singapore Polytechnic is seeking a Manager, Secretariat & Planning to support the Registrar’s Office in governance, secretariat, student discipline, planning and graduation activities.

You will lead secretariat for Boards and committees, prepare agendas and minutes, liaise with Schools and MOE, oversee graduation ceremonies, and guide a team to deliver high-quality governance and event delivery.