Finance Executive

Diabetes Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Diabetes Singapore is seeking a meticulous Finance Executive to join our team. You will manage the full set of accounts, payroll, invoicing, and financial reporting, while supporting the Executive Director and Finance Manager to enhance operational efficiency.

The role requires 1–3 years in finance, strong Xero and Excel skills, and a keen eye for detail. You will ensure regulatory compliance, perform month-end close, and assist in governance and fundraising activities.

Qualifications

• Degree or diploma in accounting or finance with ACCA considered.
• A minimum of 1–3 years of relevant finance/accounting experience.
• Proven ability to handle a full set of accounts and month-end closing.
• Proficiency in Xero is essential; quick learner of other systems accepted.
• Excellent computer skills, especially Excel, with fast adaptation to new tools.
• Strong analytical, problem-solving, and interpersonal abilities.
• Meticulous, organised, and able to handle pressure with deadlines.
• Fluent written and spoken English.

Responsibilities

• Manage the full set of accounts with timely month-end close and journal entries.
• Process payroll and ensure statutory and tax compliance.
• Handle daily project invoicing, bank reconciliation, and fundraising support.
• Contribute to budgeting, forecasting, and management reporting.
• Assist regulatory submissions, MOH reports, and statutory filings.
• Provide administrative support to the ED and FM, and maintain files.
• Collaborate with stakeholders to provide financial insights for decisions.
• Support audits and liaise with bankers/auditors as needed.

Skills

Analytical skills

Problem solving

Interpersonal skills

Attention to detail

Team player

Education

Degree / Diploma in Accounting or Finance, ACCA

Tools

Xero

Microsoft Excel

Job description

We are seeking a meticulous, hands-on, and versatile Finance Executive to join our team. This role is crucial for ensuring the financial health, regulatory compliance, and operational stability of Diabetes Singapore.

Reporting to the Finance Manager (FM), you will be responsible for a wide range of financial duties, including managing the full set of accounts, invoice billing, payments, and financial reporting. Concurrently, you will provide essential administrative support to the Executive Director (ED) and the wider team, enhancing our operational efficiency. This role will uphold accuracy in the finance team’s work through a maker-checker process.

Key Responsibilities

Financial Operations and Management

1. Handle the full set of accounts, ensuring accurate and timely month-end closing, journal entries, and adjustments
2. Process payroll and ensure compliance with all relevant local tax rules and statutory reporting requirements; and
3. Manage daily invoicing for projects and campaigns, bank reconciliation, and assist in fundraising activities and applications for applicable government grants.

Financial Planning, Analysis, and Reporting

1. Support FM in the preparation of annual budgets and financial forecasts;
2. Conduct ongoing financial monitoring and analysis, preparing management reports and variance analyses; and
3. Support FM in regulatory submissions, including but not limited to MOH reports and other statutory reports.

Administrative and Operational Support

1. Provide administrative support to the Executive Director and other departments as required
2. Manage the organising and filing of all financial and administrative documents; and
3. Work alongside with internal stakeholders to provide financial information, tools, and insight to drive informed decisions.

Governance, Risk, and Compliance

1. Maintain and ensure compliance with all accounting policies, guidelines, and internal control systems as laid down by the Management Committee
2. Ensure data accuracy and integrity of financial systems, performing regular data audits; and
3. Liaise with external stakeholders, including bankers and auditors, and support engagement with the Audit & Governance Sub-Committee.

Ad-Hoc Duties

Fulfill other ad-hoc responsibilities assigned by the ED / FM to support ongoing business needs.

Job Requirements

Essential Requirements

• Degree / Diploma in Accounting or Finance, ACCA, or a relevant professional qualification.
• A minimum of 1-3 years of relevant experience in a finance or accounting role.
• Proven experience in handling a full set of accounts and assisting with month-end closing.
• Proficiency in Xero accounting system is essential; candidates with demonstrated experience in other comparable accounting systems and a proven, rapid ability to learn will also be considered.
• Excellent computer skills, with mandatory proficiency in Microsoft Excel. Must also demonstrate a strong ability to navigate and quickly adapt to new software and systems.
• Strong analytical, problem-solving, and interpersonal skills.
• Meticulous, organised, with strong attention to detail and the ability to handle pressure and tight deadlines.
• A hands-on team player who can also work independently and possesses strong initiative.
• Good command of written and spoken English.

Highly desirable

• Experience with financial reporting standards, budget management, and regulatory submissions.
• Prior experience in handling audits, either as an external auditor or as the key internal liaison.

Nice To Have

• Experience working in a non-profit, charity, or social service agency.
• Experience in business partnering with non-financial stakeholders.