Finance and Admin Executive

Intellihub Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A technology solutions company in Singapore is looking for a Finance and Admin Executive to manage daily bookkeeping and logistics coordination. The ideal candidate should have a Diploma or Degree in Accounting or Business Administration and 1–3 years of relevant experience. You will be responsible for financial reporting, coordinating with external parties, and ensuring timely shipments. This role offers an exciting opportunity to grow in a dynamic environment where your ideas matter.

Benefits

Work with respected global brand

Dynamic role with global exposure

Professional growth opportunities

Qualifications

• 1–3 years of relevant experience in finance/logistics, preferably in electronics or technical products.
• Strong coordination and multitasking skills are essential.
• Good communication skills and a positive learning attitude are required.

Responsibilities

• Handle daily bookkeeping and maintain accurate financial records.
• Support preparation of monthly management accounts and financial reports.
• Coordinate with external accountants and vendors when required.
• Liaise with suppliers and freight forwarders for timely shipments.

Skills

Coordination skills

Multitasking skills

Communication skills

Positive learning attitude

Proficiency in Microsoft Excel

Education

Diploma or Degree in Accounting, Business Administration, or related discipline

Tools

Quickbooks

Microsoft Word

Job description

About Us

Intellihub specialises in harnessing smart technology solutions for residential, commercial, hospitality, and industrial segments. Together with our long‑time partners STEINEL, ABB and LUTRON, we are constantly pushing boundaries to deliver intelligent, award‑winning products and solutions to our customers.

Our products and solutions shape the future of building automation and energy efficiency. Join our expanding regional HQ and be part of a team bringing cutting‑edge sensor solutions to the region.

About the Role

We are seeking a highly motivated, dedicated and proactive Finance and Admin Executive to join our team. The ideal candidate shall support our daily operations across finance, administration and logistics coordination.

This role offers broad exposure to business operations and is ideal for someone who is eager to learn, grow and take on increasing responsibilities in a dynamic and fast‑paced environment.

Key Responsibilities

• Handle daily bookkeeping and maintain accurate financial records
• Prepare monthly reconciliation of AP/AR, bank statements, and quarterly GST preparation
• Support preparation of monthly management accounts and financial reports
• Coordinate with external accountants, auditors, and vendors when required
• Verify supplier invoices, track payments, and ensure timely settlement
• Maintain proper filing of accounting documents and support compliance requirements
• Liaise with suppliers, forwarders, and warehouse partners on delivery arrangements
• Prepare DO/PO, ensure accurate shipment records, and track deliveries end‑to‑end
• Coordinate international sales orders from distributors and agents
• Handle export documentation (invoices, packing lists, COC, shipping instructions)
• Liaise with freight forwarders to ensure timely and cost‑effective shipments
• Manage pricing, quotations, and sample requests for sales teams
• Monitor inventory levels and coordinate stock replenishment
• Ensure timely coordination of shipments

Requirements

• Diploma or Degree in Accounting, Business Administration, or related discipline
• 1–3 years of relevant experience in finance/logistics (preferably in electronics, lighting, or technical products)
• Strong coordination and multitasking skills
• Good communication skills and a positive learning attitude
• Proficient in Microsoft Excel, Word, and basic accounting tools like Quickbooks
• Bonus: Experience working with European partners or markets

Why Join Us

• Work with respected global brand known for German engineering
• Dynamic role with global exposure
• Small team with a big vision – your ideas matter
• Professional growth opportunities in a high‑tech, future‑oriented company