Finance & Administration Executive - JY

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 51,000 - 61,000; Full time

Job summary

Pasona Singapore Pte Ltd is seeking a capable administrator with finance support experience to join our Singapore office. You will act as the primary liaison with external accounting, payroll, tax and corporate secretarial service providers, supporting monthly closings and audits while managing payments and banking records.

The role covers travel arrangement, vendor management, contract filing, and coordination with overseas subsidiaries, HR onboarding, and general executive assistance.

Qualifications

• At least 2 years of experience in administration, finance support, office management or related functions.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and coordination skills.
• Ability to work independently in a small and growing organization.

Responsibilities

• Serve as liaison with external accounting, payroll, tax and corporate secretarial service providers.
• Prepare and submit documents for bookkeeping, statutory filings and audits.
• Coordinate monthly closing, financial reporting and compliance matters with external providers and HQ.
• Process payments and maintain banking records and documentation.
• Coordinate with auditors, banks, legal advisors and regulatory authorities.
• Support budget monitoring, expense tracking and management reporting.
• Arrange business travel, accommodation, transportation and meeting logistics for employees and visitors.
• Manage office administration, procurement and vendor relationships.
• Maintain contracts, corporate records and document filing systems.
• Coordinate with overseas subsidiaries and group companies on admin and operational matters.
• Support PMI activities and inter-company coordination within the Group.
• Assist in HR administration, including onboarding, work pass documentation and employee record management.
• Provide general administrative and executive support to management.
• Perform other ad hoc duties and projects as assigned.

Skills

Excel proficiency

Strong communication

Coordination skills

Independent work

Tools

Microsoft Office

Job description

Job ID: 20354

• Location: Raffles Place/Telok Ayer
• Working hours: 9am - 6pm
• Salary: up to $5,000 (Depending on experiences)

Job Description

• Serve as the primary liaison with external accounting, payroll, tax and corporate secretarial service providers.
• Prepare and submit supporting documents, invoices and accounting records required for bookkeeping, statutory filings and audits.
• Coordinate monthly closing, financial reporting and compliance matters with external service providers and headquarters.
• Process payments and maintain banking records and documentation.
• Coordinate with auditors, banks, legal advisors and regulatory authorities as required.
• Support budget monitoring, expense tracking and management reporting.
• Arrange business travel, accommodation, transportation and meeting logistics for employees and visitors.
• Manage office administration, procurement and vendor relationships.
• Maintain contracts, corporate records and document filing systems.
• Coordinate and communicate with overseas subsidiaries and group companies on administrative and operational matters.
• Support post-merger integration (PMI) activities and inter-company coordination within the Group.
• Assist in HR administration, including onboarding, work pass documentation and employee record management.
• Provide general administrative and executive support to management.
• Perform other ad hoc duties and projects as assigned.

Job Requirement

MUST

• At least 2 years of experience in administration, finance support, office management or related functions.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication and coordination skills in dealing with internal and external stakeholders.
• Ability to work independently in a small and growing organization.

Nice to have

• Experience liaising with external accounting, payroll, tax or corporate secretarial service providers.
• Experience in supporting regional operations or coordinating with overseas subsidiaries and group companies.
• Experience in travel arrangements, office administration and HR administrative support.
• Knowledge of Singapore corporate compliance and Employment Pass-related procedures.
• Japanese language proficiency will be an advantage to facilitate communication and coordination with the Japanese-speaking stakeholders, support Japanese expatriates, and assist in the preparation of reports and corporate documents.
  

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135