Faculty Affairs Programs Manager

ntu; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NTU is seeking an Assistant Manager (Faculty Affairs & Admin) to support the VPFA with documentation, prioritization of requests, and handling sensitive information. You will assist in coordinating university-level initiatives, meetings, and oversight of faculty initiatives and talent pipelines.

The role involves preparing briefing materials, managing calendars and travel, drafting minutes, and ensuring smooth operations across NTU Colleges, Schools and Autonomous Institutes.

Qualifications

• Good planning, organizational and problem-solving skills.
• Good written and verbal communication skills.
• Flexibility and adaptability in a fast-paced environment.
• IT savvy and proficient in Microsoft Office Applications.
• Ability to work independently as well as in a team to achieve organizational goals.
• Ability to handle confidential and sensitive information with discretion and prudence.
• Ability to manage and disseminate all communications with tact.

Responsibilities

• Coordinate university-level initiatives and leadership engagements, including preparation of materials, documentation of decisions, and tracking of action items, including briefing sessions on faculty promotion and tenure preparation, quarterly meetings with Associate Deans/Associate Chairs/Vice Dean from NTU Colleges and Schools and AIs, Faculty Orientation Program, NTU Leadership Academy (NLA) workshops etc.
• Provide support in planning, organizing and follow-through of overseas outreach trips at the University level with active participation from Colleges/Schools and AIs
• Maintain the database of faculty talent candidate pipeline
• Develop high-quality briefing materials, presentations, and reports to support decision-making and engagements
• Collate and maintain database for matters pertaining to faculty affairs
• Prepare and collate management reports and presentation slides in an accurate and succinct manner
• Provide secretariat support to draft minutes of meetings and disseminate for review and circulation
• Set up and maintain structured tracking systems and identify opportunities to improve workflows and processes within VPFA's Office
• Establish and implement procedures to ensure proper endorsement/approval requests
• Set up requisite workflow templates, protocols and standard operating procedures for VPFA Office to ensure smooth execution for requests, programmes and activities
• Manage proper database and filing system for key sensitive information for VPFA Office
• Assist with VPA Office budget submissions, finance claims, obtaining quotations etc
• Support the effective management of VPFA's and AVPFA's engagements, including scheduling, prioritisation, and preparation of meeting materials
• Coordinate meetings with internal or/and external stakeholders
• Prepare meeting agenda and materials and organize meeting logistics in relation to faculty affairs matters

Skills

Planning & Organization

Written & Verbal Communication

Adaptability

Discretion

Tools

Microsoft Office

Job description

NTU is seeking an Assistant Manager (Faculty Affairs & Admin) to support the VPFA with documentation, prioritization of requests, and handling sensitive information. You will assist in coordinating university-level initiatives, meetings, and oversight of faculty initiatives and talent pipelines.

The role involves preparing briefing materials, managing calendars and travel, drafting minutes, and ensuring smooth operations across NTU Colleges, Schools and Autonomous Institutes.