Facilities Manager

Marymount Centre; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Marymount Centre in Singapore seeks an experienced Facilities Manager to oversee the operations, maintenance, safety and compliance of multiple sites serving women and children. The role is hands-on and requires independent work across sites, coordinating with staff, contractors and regulatory authorities to keep premises safe and well‑maintained.

You will manage HVAC, electrical, plumbing, fire protection, security systems and space planning, develop preventive maintenance, supervise vendors,

Qualifications

• Hands-on facilities management experience.
• Ability to work across multiple sites independently.
• Collaborate with contractors and regulators.
• Strong communication and judgement.

Responsibilities

• Oversee day-to-day operations across all sites, maintaining premises and systems.
• Develop preventive maintenance schedules for M&E systems (air-con, electrical, plumbing, fire).
• Respond promptly to facilities breakdowns and coordinate repairs.
• Conduct site inspections and log defects to closure.
• Manage building, security and life-safety systems across sites.
• Coordinate vendor contracts and monitor SLAs.
• Ensure compliance with SCDF, BCA and MOM requirements.
• Prepare and manage the annual facilities budget.

Skills

Facilities management

Vendor coordination

Regulatory liaison

Multi-site operations

Tools

CCTV systems

Access control

Fire protection systems

Job description

About Marymount Centre

Marymount Centre is a well-established social service agency and the social service arm of the Good Shepherd Sisters in Singapore. Guided by our vision, "Touching Lives, Building Hope", we serve vulnerable women and children through our children’s homes, crisis shelter and student care centre.

We seek an experienced, resourceful and hands-on Facilities Manager to ensure that our sites provide safe, well-maintained and supportive environments for the women and children we serve. The successful candidate will be comfortable working independently across multiple sites while collaborating closely with colleagues, contractors and regulatory authorities.

Position Summary

The Facilities Manager is responsible for the overall facilities management of our premises, covering maintenance, security systems, safety, compliance, vendor management and space planning. This is a hands-on, multi-site role requiring strong self-direction, sound judgement and the ability to communicate effectively with management. The Facilities Manager reports to the Chief Executive.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee day-to-day operations across all our sites, maintaining our premises and systems in a safe, serviceable and operational condition and ensuring that faults are addressed promptly.
• Develop and execute preventive maintenance schedules for all M&E systems - air-conditioning, electrical, plumbing and fire protection.
• Respond promptly to facilities breakdowns; coordinate and supervise all rectification works.
• Conduct regular site inspections across all our sites; log defects and track resolution to closure.

Systems Management

• Manage and maintain key building, security and life-safety systems across our premises, including CCTV and video analytics, access control, intrusion‑alarm, fire‑protection and public‑address systems.
• Liaise with vendors for installation, servicing and upgrades.
• Conduct periodic audits of system functionality, document identified defects and coordinate the necessary corrective action.
• Coordinate the facilities‑related response to security incidents, maintain relevant incident records and elevate incidents in accordance with established procedures.

Hands-On Maintenance & Vendor Management

• Perform in or, non-specialist maintenance work within the incumbent’s competence and engage appropriately licensed or qualified contractors for electrical, fire‑protection and other specialist works, balancing cost efficiency with service quality in all outsourcing decisions.
• Source, evaluate and manage external service contracts for specialist works, including cleaning, pest control, air‑conditioning servicing, security systems, fire protection and waste disposal.
• Obtain and assess quotations; negotiate contracts to ensure value for money.
• Supervise vendor and contractor works on‑site; inspect and verify completion before sign‑off.
• Monitor vendor performance against agreed SLAs; manage non‑compliance and elevate where necessary.

Safety, Compliance & Regulatory

• Monitor and maintain compliance with applicable facilities‑related requirements, including SCDF fire safety requirements, BCA requirements and MOM work place safety obligations.
• Maintain the required licences, permits, certifications and compliance records (including Fire Certificates and statutory approvals applicable to our premises) and promptly elevate identified gaps and recommended corrective actions to management.
• Coordinate the development, implementation, testing and updating of premises‑related emergency response and business continuity arrangements, together with the relevant internal stakeholders.
• Conduct and document regular safety audits and risk assessments across all our sites.

Budget & Cost Management

• Prepare and manage the annual facilities budget; track expenditure and flag variances to management.
• Identify and implement cost‑saving initiatives without compromising safety or service standards.
• Process purchase orders, service requests and invoices in accordance with company procurement procedures.

Space Planning& Fit‑Out Projects

• Coordinate new‑site set‑ups, relocations, renovation and fit‑out works and premises‑related aspects of lease renewals, including:
• opreparation of scopes and specifications;
• otender/RFQ support;
• oevaluation of proposals;
• ostatutory submissions and approvals;
• ovariation order control;
• otesting, commissioning