Facilities Executive

JLL; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JLL Singapore is seeking a facilities management professional to oversee day-to-day operations in a corporate environment. The role focuses on vendor coordination, asset management, and ensuring high standards of workplace experience.

You will gather data, generate KPI reports, and support EHS initiatives while collaborating with multiple departments to deliver efficient, safe, and compliant facilities services.

Qualifications

• ITE or Diploma in Facilities Management required.
• Proven experience in facility management, preferably in a corporate setting.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage and coordinate multiple vendors and contractors; negotiate contracts/costs.
• Perform spot checks on cleaning and maintenance services.
• Respond to ad-hoc requests from employees or management.
• Ensure all critical issues are addressed and plan for resolution.
• Monitor and manage emergencies or urgent workplace issues.
• Update asset registers and maintenance schedules.
• Analyse workplace data and KPIs; prepare monthly reports.

Skills

Analytical skills

Communication skills

Time management

Vendor management

Education

ITE or Diploma in Facilities Management

Tools

Microsoft Office

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

• Manage and coordinate multiple vendors and contractors. Negotiate with vendors on contracts and costs.
• Perform spot checks on cleaning and maintenance services
• Respond to ad-hoc requests from employees or management
• Ensure all critical issues have been addressed and plan for resolution
• Monitor and manage any emergencies or urgent workplace issues.
• Continuously assess the workplace for potential improvements in efficiency, safety, or experience
• Update asset registers and maintenance schedules
• Analyse workplace data and KPIs, preparing monthly reports

Data Analysis and Reporting

• Proficiency in collecting, analyzing, and interpreting workplace data.
• Ability to create and present KPI reports and SLAs.

Asset Management

• Experience in maintaining asset registers and inventory.
• Knowledge of maintenance planning and execution.

Vendor Management

• Ability to manage and coordinate multiple vendors and contractors.
• Experience in conducting quality control checks and spot inspections.
• Negotiation skills for managing vendor contracts and costs.

Workplace Experience and Service Management

• Understanding of workplace experience concepts and best practices
• Customer service orientation for managing help desk operations and user requests.

Environment, Health & Safety (EHS)

• Understanding of EHS regulations and standards
• Experience in implementing and maintaining EHS programs.
• Knowledge of emergency preparedness and response procedures

Analytical and Problem-Solving Skills

• Ability to identify trends, issues, and improvement opportunities from data.
• Critical thinking skills for developing solutions to workplace challenges.

Communication and Interpersonal Skills

• Excellent written and verbal communication abilities
• Ability to collaborate effectively with various departments and stakeholders.

Organizational and Time Management Skills

• Capacity to manage multiple tasks and priorities simultaneously.
• Attention to detail and ability to meet deadlines.

Technical Skills

• Proficiency in using relevant software and tools for data management and reporting , Microsoft Office.
• Understanding of workplace technologies and digital infrastructure.

Qualifications

• ITE or Diploma in Facilities Management.
• Proven experience in facility management, preferably in a corporate setting.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Preferred Qualifications

• Experience in Vendor management and customer experience.

Location

• On-site –Singapore

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For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page