Facilities and Administration Manager

NEP Singapore; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an experienced Office Administrator to manage administrative tasks, oversee facilities, and corporate travel arrangements. The ideal candidate should have a degree in business administration, strong organizational skills, and 7-8 years of experience, including managerial roles. Attention to detail and strong communication skills are a must.

Qualifications

• Minimum 7-8 years’ work experience with at least 3-4 years in a managerial or supervisory role.
• Strong administrative and communication skills.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage office administration including reception and phone calls.
• Ensure adequate office supplies and optimize costs.
• Manage corporate travel arrangements and compliance with policies.

Skills

Administrative skills

Organizational skills

Time management

Communication

Detail-oriented

Education

Degree or diploma in business administration or management

Tools

MS Office

Job description

Essential Duties / Responsibilities

Office Administration

• Manage the Office Administration within the Company including Reception responsibilities and managing phone calls.

• Ensure adequate office supplies, determine stock level and manage the right balance between inventory availability and cost-efficiency.

• Manage travel expenses processing and provide a monthly travel report and travel expenses reconciling for HR and finance team.

• Control costs by identifying cost saving factors and opportunities. Optimize spending and negotiate favorable pricing terms.

• Be in tune with NEP financial and business concepts in the context of administration. This includes budgets, expenses, and financial records.

• Allocate resources appropriately to support operational needs and achieve cost-effectiveness.

Facilities Management

• Manage contracts for Singapore Office maintenance such as lighting, air-conditioning, water dispenser, copier, internet services, IT, telephone services, and other housekeeping matters.

• Manage relationships with office vendors and service providers. Develop knowledge and build strategic partnerships for better relationships with service providers and suppliers.

• Communicate with Building Management authorities to resolve issues.

• Support and supervise the team for regular inspection of workplace to identify any hazards/ risks factor, manage the risks with corrective action plan.

Travel Management

• Manage corporate travel arrangements, including flights, accommodations, and ground transportation for employees and executives.

• Ensure compliance with travel policies, negotiate vendor contracts, and optimize travel spend.

• Provide executive-level travel support, including last-minute adjustments and risk mitigation.

• Maintain travel emergency protocols and duty-of-care measures for employee safety.

Position Requirements

• Preferably a degree or diploma in business administration or management.

• Minimum 7-8 years’ work experience including at least 3-4 years in managerial or supervisory role.

• Strong administrative skills, includes office management, record keeping and proficient in MS Office

• Exceptional time-management and multitasking capabilities combined with organizational skills

• Must be meticulous & pay attention to detail.

• Excellent verbal and written Communication

• Ability to work under pressure and meet deadlines.