Executive, Space Planning

LVMH; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Sephora SEA in Singapore seeks an Executive, Space Planning to lead space‑planning and planogram updates across Southeast Asia, coordinating with Merchandising Teams and franchise markets to keep data accurate in JDA, Brand Portal, DOMO and BI systems.

The role requires meticulous planning, strong Excel skills, and the ability to learn new systems, with collaboration across Category, Space Planning, and operations teams to ensure compliant executions.

Qualifications

• Diploma or degree in merchandising, retail, business, data management, design, space planning or a related discipline
• Relevant experience in retail merchandising, planogramming, space planning, master‑data maintenance or a similar operational role
• Hands‑on experience with JDA or another space‑planning or planogram system is preferred; confidence in learning new systems and AI‑enabled tools is essential
• Good working knowledge of Microsoft Excel; exposure to DOMO, other BI tools, Brand Portal or database platforms is an advantage
• Able to interpret planograms, floor maps, fixture information and brand‑configuration data accurately
• High attention to detail with a disciplined approach to validation, reconciliation, documentation and version control
• Collaborative team player who builds effective working relationships across Category, Space Planning, franchise markets and other cross‑functional teams
• Demonstrate ownership, reliability, curiosity and a continuous‑improvement mindset in a fast‑paced retail environment

Responsibilities

• Updating approved brand planogram changes accurately and on time in JDA, or any other designated space-planning system
• Validating each approved submission before implementation, including brand, store, fixture, assortment, dimensions, effective date and supporting files; clarify incomplete or inconsistent information with the relevant stakeholder
• Creating, revising, and publishing planograms in line with approved brand configuration, merchandising standards, system conventions and agreed implementation timelines
• Conducting quality checks before release to identify placement, dimension, assortment, naming or version-control errors and ensuring the final planogram matches the approved request
• Investigating planogram discrepancies reported by local Visual Merchandising and Operations teams, coordinating approved corrections and tracking issues through to closure
• Maintaining clear status tracking and an audit trail of approvals, completed updates, pending clarifications and exceptions; escalating risks or delays
• Coordinating with Category Managers and other relevant teams to resolve operational questions while ensuring that only approved changes are implemented
• Reviewing floor maps submitted for franchise markets (India and Indonesia) for completeness, consistency and alignment with approved brand configuration and space planning principles
• Identifying layout discrepancies, missing information, configuration conflicts and data-quality issues; consolidating feedback and following up with market stakeholders
• Uploading new and revised floor maps to the designated AI-enabled space planning tool, applying the required naming, tagging, version control and filing standards
• Maintaining current floor map records and ensuring superseded versions are clearly identified or archived in accordance with the agreed process
• Supporting floor map reviews, reporting and ad hoc analysis required
• Complete the monthly upload of planograms, brand configurations and related master data to the designated space-planning database within the agreed timetable
• Performing validation and reconciliation checks to maintain high data accuracy, completeness, consistency and version integrity across source files, systems and reporting outputs
• Supporting in maintaining accurate brand configuration, planogram and PDI information in DOMO
• Investigating and correcting data discrepancies promptly, documenting recurring issues and recommending practical improvements to data‑control processes
• Providing timely user support and Q&A to Category Managers on the use of the space planning self‑service tool, including basic navigation, data interpretation and issue escalation
• Maintaining simple user guidance, frequently asked questions and issue logs to encourage consistent use of the self‑service tool and reduce repeat enquiries

Skills

Planogramming

Space Planning

Data validation

Excel

Education

Diploma/degree in merchandising or related

Tools

JDA

Brand Portal

DOMO

Job description

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

Sephora SEA’s omni channel business spans over 8 countries (Australia, India, Indonesia, Malaysia, New Zealand, the Philippines, Singapore and Thailand) with 100+ stores and boasts some global flagships such as ION and Raffles City in Singapore, F88 in Kuala Lumpur and Pitt Street in Sydney. Sephora SEA is experiencing rapid growth in the region with new store openings and business channels (i.e., Click and collect and marketplace).

Executive, Space Planning

The Executive, Space Planning supports accurate and timely space-planning execution across Southeast Asia, with primary accountability for approved brand planogram updates, franchise market floor planning, and the integrity of space-planning data. This role works closely with the Manager, Space Planning, Merchandising Teams and franchise market stakeholders to maintain reliable information across JDA, Brand Portal, DOMO and other approved space-planning, database and business‑intelligence tools.

You will shine here if you enjoy…

Planogram Updates

• Updating approved brand planogram changes accurately and on time in JDA, or any other designated space-planning system
• Validating each approved submission before implementation, including brand, store, fixture, assortment, dimensions, effective date and supporting files; clarify incomplete or inconsistent information with the relevant stakeholder
• Creating, revising, and publishing planograms in line with approved brand configuration, merchandising standards, system conventions and agreed implementation timelines
• Conducting quality checks before release to identify placement, dimension, assortment, naming or version-control errors and ensuring the final planogram matches the approved request
• Investigating planogram discrepancies reported by local Visual Merchandising and Operations teams, coordinating approved corrections and tracking issues through to closure
• Maintaining clear status tracking and an audit trail of approvals, completed updates, pending clarifications and exceptions; escalating risks or delays
• Coordinating with Category Managers and other relevant teams to resolve operational questions while ensuring that only approved changes are implemented

Space Planning

• Reviewing floor maps submitted for franchise markets (India and Indonesia) for completeness, consistency and alignment with approved brand configuration and space planning principles
• Identifying layout discrepancies, missing information, configuration conflicts and data-quality issues; consolidating feedback and following up with market stakeholders
• Uploading new and revised floor maps to the designated AI-enabled space planning tool, applying the required naming, tagging, version control and filing standards
• Maintaining current floor map records and ensuring superseded versions are clearly identified or archived in accordance with the agreed process
• Supporting floor map reviews, reporting and ad hoc analysis required

Database Maintenance and Self-Service Support

• Complete the monthly upload of planograms, brand configurations and related master data to the designated space-planning database within the agreed timetable
• Performing validation and reconciliation checks to maintain high data accuracy, completeness, consistency and version integrity across source files, systems and reporting outputs
• Supporting in maintaining accurate brand configuration, planogram and PDI information in DOMO
• Investigating and correcting data discrepancies promptly, documenting recurring issues and recommending practical improvements to data‑control processes
• Providing timely user support and Q&A to Category Managers on the use of the space planning self‑service tool, including basic navigation, data interpretation and issue escalation
• Maintaining simple user guidance, frequently asked questions and issue logs to encourage consistent use of the self‑service tool and reduce repeat enquiries

We would love to hear from you if you are/have...

• Diploma or degree in merchandising, retail, business, data management, design, space planning or a related discipline
• Relevant experience in retail merchandising, planogramming, space planning, master‑data maintenance or a similar operational role
• Hands‑on experience with JDA or another space‑planning or planogram system is preferred; confidence in learning new systems and AI‑enabled tools is essential
• Good working knowledge of Microsoft Excel; exposure to DOMO, other BI tools, Brand Portal or database platforms is an advantage
• Able to interpret planograms, floor maps, fixture information and brand‑configuration data accurately
• High attention to detail with a disciplined approach to validation, reconciliation, documentation and version control
• Collaborative team player who builds effective working relationships across Category, Space Planning, franchise markets and other cross‑functional teams
• Demonstrate ownership, reliability, curiosity and a continuous‑improvement mindset in a fast‑paced retail environment

Here, you will find:

• Community , in which authenticity is embraced, and the strength of our differences fuels our collective spirit
• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• Work that brings fulfilment, from delighting clients every day, to inspiring our industry at large, every action makes a difference

It is in the Sephora DNA to champion a world of inspiration and inclusion where everyone can celebrate their beauty. You can be yourself, because you are what sets us apart. Join us and belong to something beautiful.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.