Executive/ Senior Executive (Events)

National University of Singapore; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

The Institute of Policy Studies (IPS) at the National University of Singapore is recruiting two Executives/Senior Executives for its Events team on a two-year contract. The role focuses on coordinating conferences and events, with responsibilities spanning planning, budgeting, speaker liaison, venues, registration, materials, and post-event evaluations.

Applicants should possess a Bachelor's in Business Administration, 2+ years of event experience or fresh graduates with a strong interest in

Qualifications

• Bachelor’s degree in Business Administration from a reputable university.
• Two years of professional experience in event management or fresh graduates with keen interest are encouraged to apply.
• Be motivated, able to work under pressure, and demonstrate strong interpersonal skills.
• Strong command of written and spoken English.
• Methodical, organized, and a good team player.
• Proficient in Microsoft Office, Access and events platforms such as Pigeonhole, Qualtrics, LinkTree and Gevme.

Responsibilities

• Coordinate, administer and manage conferences and events with collaboration across management, researchers and staff.
• Manage all aspects of event coordination: planning, budgeting, liaising with speakers and partners, booking venues, registration, materials, on-site/virtual delivery, and post-event evaluations.
• Provide general administrative support including answering the main line, maintaining the event management database, and ad-hoc duties.
• Evaluate and recommend platforms for virtual, hybrid and in-person events to keep the team at the forefront of industry developments.

Skills

Interpersonal skills

Written and spoken English

Team player

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Microsoft Access

Pigeonhole

Qualtrics

LinkTree

Gevme

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

Job Description

The Institute of Policy Studies (IPS) is an autonomous research institute within National University of Singapore. IPS is looking to recruite two Executives/ Senior Executives on a two-year contract for its Events team. This close-knit and dedicated team is responsible for organising all IPS events, which serve as a platform to communicate research findings to the broader public in Singapore.

Key responsibilities include:

• Coordinating, administering, and managing a wide range of conferences and other events; ensuring effective collaboration among management, researchers and administration staff to enusre the success of the Institute's events.
• Managing all aspects of event coordination, including planning, budgeting, liaising with speakers and partners, booking venues, arranging participant registration, preparing conference materials, managing event secretariats, overseeing events on-site or online, and conducting post-event evaluations.
• Providing support for general administrative duties such as answering the main line, maintaining the Institute's event management database, and performing any ad-hoc duties assigned.
• Evaluating and recommending appropriating platforms tailored for virtual, hybrid, and in-person events to ensure the team remains at the forefront of industry developments.

Qualifications

• Have at least a Bachelor's degree in relevant Business Administration discipline from a reputable university;
• Preferably possess two years of professional experience or experience in event organisation. Fresh graduates with a keen interest in event management are also encouraged to apply;
• Be motivated, capable of working effectively under pressure, and desmonstrate strong interpersonal skills;
• Have a strong command of both written and spoken English
• Be methodical, organised and a good team player
• Be proficient in Microsoft Office, Microsoft Access and events platforms/tools such as Pigeonhole, Qualtrics, LinkTree, and Gevme.

Application Procedures

• Cover Letter
• Curriculum Vitae (CV), including details such as highest qualifications, most recent salary, expected salary, and reasons for leaving your previous or current position. Please also indicate your expected availability to commence employment if the position is offered to you.

Please note that only shortlisted candidates will be contacted for an interview.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Institute of Policy Studies

Job requisition ID : 34173