Executive (Research Administration)

NATIONAL UNIVERSITY OF SINGAPORE; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading educational institution in Singapore is seeking an Executive (Research) to assist with research grant administration, ensuring compliance with policies and managing grant closure processes. The ideal candidate should have a Bachelor's degree and 3 to 4 years of experience in research grant management, with strong planning, organizational, and interpersonal skills.

Qualifications

• 3 to 4 years of working experience in research grant management.
• Able to learn fast, multi-task and work within tight timelines.
• Good time management.

Responsibilities

• Assist Principal Investigators with research grant administration.
• Ensure all processes adhere to grant policies and guidelines.
• Oversee grant closure processes and facilitate agreements.

Skills

Attention to details

Strong planning and organizational skills

Good problem-solving skills

Strong interpersonal skills

Education

Bachelor's degree in a related field

Job description

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

This position is to support the upcoming tranches of research grants being awarded by the Coastal Protection and Flood Resilience Research Programmes (Applied Research). There is a need for the selected candidate to work closely with our government agencies for RIE2030 funding including financial proposal and administrative proposal (such as space, assets and others).

Duties & Responsibilities

The Executive (Research) is required to:

• Assist CFI Principal Investigators (PIs) with the full range of research grant administration, including grant applications, budget checks, reviews, award management, variation requests, project progress updates, and final reports.
• Ensure all processes adhere to the grant policies, guidelines, and funding agencies’ regulations.
• Assist with institutional grant processes, including legal contracts and award creation within management systems.
• Offer guidance to CFI project teams on grant processes and compliance requirements.
• Oversee grant closure processes and facilitate Research Collaboration Agreements (RCA) and Non-Disclosure Agreements (NDA) between grant stakeholders where applicable.
• Manage research portals and related records.
• Coordinate with stakeholders, external parties, and auditors as needed.
• Research progress report and audit with grantors for both existing projects and new initiatives.
• Any other duties as directed by Executive Director, Director (Operations) or Director (Research).

Job Requirements

• At least a Bachelor's degree in a related field.
• Preferably with 3 to 4 years of working experience in research grant management in an educational institution.
• Attention to details and accuracy.
• Strong planning and organizational skills.
• Good time management.
• Able to learn fast, multi-task and work within tight timelines.
• Good problem-solving skills.
• Strong interpersonal skills with the ability to build strong relationships, stakeholder management, communicate effectively across all levels.
• Able to work independently and as a team.
• Open to fixed term contract.