Executive, Programme Administration

National University of Singapore; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

National University of Singapore's College of Design and Engineering, Architecture division, invites applications for an Executive, Programme Administration. You will support curriculum changes, coordinate graduate curricula, timetables, exams, exhibitions, and field trips, and help manage communications with students and faculty.

The role requires 3–5 years of relevant experience, a relevant bachelor's degree, and strong organizational and communication skills to ensure smooth operation of

Qualifications

• Bachelor's degree in Architecture, Design, Communications, Arts, Social Sciences, or related discipline.
• 3–5 years of administrative or academic programme support experience; higher education exposure is an advantage.
• Experience in studio-based academic environment and project planning is beneficial.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Assist the Deputy Head and Programme Directors in proposals for graduate curriculum changes.
• Coordinate timetable, allocation of units to students to ensure optimal learning, and update materials (website, handbooks).
• Provide administrative support for graduate programmes: logistics of design examinations, exhibitions, overseas field trips/workshops, archival of students’ works, course notes, course registration and timetabling scheduling, outreach, student exchange programme, scholarship, financial aid and other academic administration.
• Involve in graduate admission exercise (verify applicants’ qualifications, coordinate admission interviews and outcomes).
• Ensure timely communication with stakeholders – faculty staff, students and external parties (posters, handbooks, emails, enquiries).
• Administer pre-examination preparation and post-examination processing (design reviews, examination scheduling, marks checking, reports, appeals, graduation matters).
• Help prepare and distribute course materials to students and staff before and during semesters.
• Assist faculty in preparing grading sheets, review decks, and other assessment documents.
• Coordinate ad-hoc workshops to improve students’ technical and design skills.

Skills

Communication skills

Organisational skills

Problem solving

Team player

Education

Bachelor's degree in Architecture, Design, Communications, Arts, Social Sciences, or related discipline

Job description

Job Title: Executive, Programme Administration

University-Level Unit: College of Design and Engineering

Faculty/Department-Level Unit: Architecture

Employee Category: Executive & Administrative

Posting Start Date: 08/08/2026

Location_ONB: Kent Ridge Campus

Job Description

I. Curriculum and Policies Implementation

• Assist the Deputy Head and Programme Directors in preparing proposals for graduate curriculum changes.


• Assist the implementation of graduate curricula, and new initiatives, which include but are not limited to coordinating the timetable, allocation of units to students to ensure optimal learning, and updating the relevant materials (e.g., website, handbooks).

II. Academic Programme Administration

• Provide administrative support to undergraduate and graduate students and faculty for the day-to-day running of the graduate programmes (preparing and coordinating the logistics of design examinations, exhibitions, overseas field trips / workshops, archival of students’ works, course notes, course registration and timetabling scheduling, outreach, student exchange programme, scholarship, financial aid and other academic administration).


• Involve in graduate admission exercise (verify applicants’ qualifications, coordinate admission interviews and admission outcome, and other related matters).


• Ensure timely and effective communication with stakeholders, e.g., faculty staff, students and external parties – e.g., design posters final review / exhibition layout, handbooks and communication (sending out emails and responding to enquiries from stakeholders).


• Administer pre-examination preparation and post-examination processing which includes logistics arrangements for design reviews, examination scheduling, marks checking and processing, checking of reports, examination result appeals, special consideration, academic awards and graduation matters.


• Help prepare and distribute course materials such as essential programme information to students and staff before and during the semesters.


• Assist faculty in preparing grading sheets, review decks, and other documentation needed for assessments.


• Coordinate ad-hoc workshops to help improve students’ technical and design skills, supporting faculty or external trainer as needed.

Qualifications

Job Requirements

• Bachelor’s degree in Architecture, Design, Communications, Arts, Social Sciences, or a related discipline.


• Minimum 3-5 years of administrative or academic programme support experience; prior exposure to higher education is an advantage.


• Prior working experience in studio-based academic environment and project planning would be beneficial.


• People-oriented, strong organisational skills, problem solver and can-do attitude.


• Good written and verbal communication skills with an eye for detail.


• Team player who can work independently and collaborate across different stakeholders.

We are seeking a dynamic and resourceful individual who is passionate about administration in dealing with people from all walks of life in supporting all programmes of the Department. These duties are spread across the entire academic year in support of the Department. If you thrive in a collaborative environment and possess the necessary qualifications and experience, Join us in shaping the future of education and research at the National University of Singapore.