Executive Personal Assistant, Asia Client Solutions

Pacific Life Re; Singapore; On-site; SGD 4,000 - 7,000; Full time

Job summary

Pacific Life Re in Singapore seeks a proactive Personal Assistant to support the Asia Client Solutions Team and Leadership. You will manage complex diaries, travel bookings, email triage and expense processing, while collaborating with the Global PA network to ensure meetings run smoothly.

The role requires discretion, excellent MS Office skills, minute-taking, and the ability to handle conflicting priorities with a proactive approach.

Qualifications

• Experience in Reinsurance / Insurance / Professional Services.
• Highly organized with strong diary and meeting logistics skills.
• Ability to manage multiple priorities and unstructured requests on short notice.
• Excellent written and verbal communication.
• Minute-taking experience.

Responsibilities

• Assisting Asia Client Solutions Team with calendar management and meeting requests.
• Managing email inboxes as appropriate.
• Maintaining professionalism and confidentiality.
• Coordinating leadership and executive meetings with the Global PA team.
• Arranging ad hoc travel and liaising with travel providers.
• Recording travel expenditure and expense processing.
• Producing draft PowerPoint presentations for Leadership meetings.
• Drafting agendas and circulating pre-read materials.
• Planning for Senior Leaders to sign documents.
• Handling ad-hoc requests for internal networks, committees and events.

Skills

Calendar management

Travel coordination

Expense management

Confidentiality

Minute-taking

PowerPoint

Outlook

Word

Teams

Communication

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Job description

Pacific Life Re in Singapore seeks a proactive Personal Assistant to support the Asia Client Solutions Team and Leadership. You will manage complex diaries, travel bookings, email triage and expense processing, while collaborating with the Global PA network to ensure meetings run smoothly.

The role requires discretion, excellent MS Office skills, minute-taking, and the ability to handle conflicting priorities with a proactive approach.