Executive (Information Support), Economics Division

Ministry of Trade and Industry; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

The Ministry of Trade and Industry (MTI) seeks an Executive to join the Economics Division's Resource Centre. You will support information resources, library services, basic research and administrative duties to help MTI officers make evidence-based decisions.

Daily you will run Resource Centre operations, handle user inquiries, loans, returns, and reservations; manage digital content on SharePoint, perform stock and records maintenance, and assist outreach activities.

Qualifications

• Diploma or equivalent qualification, preferably with at least 2 years of relevant information services, administrative or operational support experience.
• Meticulous, organised and able to manage multiple operational and administrative tasks effectively.
• Proficient in Microsoft Office and SharePoint; familiarity with library operations, information resource management or data management would be an advantage.

Responsibilities

• Support the day-to-day operations of the Resource Centre, including attending to user enquiries, administering loans, returns and reservations, distributing newspapers and facilitating access to information resources.
• Maintain the Resource Centre's physical collection and premises, including processing new publications, shelving and shelf-reading, liaising with suppliers, and supporting stocktake and collection-weeding exercises.
• Support the management and dissemination of digital content, including uploading publications to the MTI intranet, maintaining SharePoint e-Alerts, preparing electronic direct mailers and circulating relevant information alerts.
• Undertake basic research and information searches to support the work of ECD and other MTI officers.
• Provide administrative support for Resource Centre matters, including maintaining relevant records, updating information for new officers and supporting outreach or engagement activities.
• Provide administrative and coordination support for ECD’s work, including backend coordination, knowledge management, and other operational tasks.
• Work flexibly across information, statistical and administrative functions in response to ECD’s evolving operational and research needs.

Skills

Meticulous

Organised

Customer service

Communication

Education

Diploma or equivalent qualification

Tools

Microsoft Office

SharePoint

Job description

What the role is:

You will join the Economics Division (ECD), which undertakes economic surveillance, forecasting, research and policy analysis to support evidence-based policymaking. ECD’s Resource Centre also supports MTI officers by facilitating access to information resources and providing library and information services.As an Executive, you will support the informational needs of ECD and MTI officers through a combination of Resource Centre operations, information and library services, basic research-related tasks, and related administrative duties.

What you will be working on:

• Support the day-to-day operations of the Resource Centre, including attending to user enquiries, administering loans, returns and reservations, distributing newspapers and facilitating access to information resources.
• Maintain the Resource Centre’s physical collection and premises, including processing new publications, shelving and shelf-reading, liaising with suppliers, and supporting stocktake and collection-weeding exercises.
• Support the management and dissemination of digital content, including uploading publications to the MTI intranet, maintaining SharePoint e-Alerts, preparing electronic direct mailers and circulating relevant information alerts.
• Undertake basic research and information searches to support the work of ECD and other MTI officers.
• Provide administrative support for Resource Centre matters, including maintaining relevant records, updating information for new officers and supporting outreach or engagement activities.
• Provide administrative and coordination support for ECD’s work, including backend coordination, knowledge management, and other operational tasks.
• Work flexibly across information, statistical and administrative functions in response to ECD’s evolving operational and research needs.

What we are looking for:

• Meticulous, organised and able to manage multiple operational and administrative tasks effectively
• Good communication, interpersonal and customer service skills
• Ability to work independently and as part of a team
• Able to work onsite in the office on a daily basis.
• Proficient in Microsoft Office and SharePoint; familiarity with library operations, information resource management or data management would be an advantage
• A Diploma or equivalent qualification, preferably with at least 2 years of relevant information services, administrative or operational support experience

About Ministry of Trade and Industry

The Ministry of Trade and Industry (MTI) seeks to transform Singapore into a leading global city of talent, enterprise and innovation. Our mission is to promote economic growth and create good jobs to enable Singaporeans to improve their lives. In MTI, you can expect an exciting, challenging and rewarding career!