Executive Assistant to President, APJ

Tech Data APAC; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Country Benefits

Leadership Development

Life Empowerment

Diversity & Inclusion

Onboarding Program

Community Involvement

Job summary

Tech Data APAC seeks an experienced Executive Assistant to support the President for Asia Pacific & Japan (APJ) from the Suntec City HQ. You will manage calendars, meetings, travel, and communications with a focus on confidentiality, diplomacy, and brand excellence.

The role requires organization, high responsiveness, and the ability to handle multiple priorities in a fast-paced environment. You will coordinate internal and external logistics, prepare materials, and support the executive with

Qualifications

• 5–8 years of relevant experience.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, Concur, Citrix, Zoom, and related tools.
• Excellent attention to detail.
• Strong problem solving and multitasking abilities.

Responsibilities

• Organize and manage diaries, appointments, and conflicts to maximize executive efficiency.
• Coordinate internal/external meetings, agendas, materials, travel, expenses, and minutes.
• Prepare the executive for meetings and handle travel logistics (domestic/international).
• Coordinate projects and events and manage calls for rapid issue resolution.
• Prepare PowerPoints and other executive documentation.
• General office administration and handling ad hoc requests outside core hours.

Skills

Executive support

Calendar management

Verbal & written comms

Microsoft Office

Concur

Citrix

Zoom

Attention to detail

Multitasking

Tools

Microsoft Office Suite

Concur

Citrix

Zoom

Job description

Job Purpose

The Executive Assistant role provides a wide range of administrative support to the President for Asia Pacific & Japan (APJ) at Tech Data. Based at the region's new HQ office in Suntec City, the successful candidate will bring positive energy, confidentiality, tact and diplomacy, and effective administrative skills, to our fast paced and engaging environment. This role emphasizes on operational efficiency with a high level of brand excellence when representing the Executive and the company.

Responsibilities

• Organizing, making appointments and maintaining diaries on a daily basis to ensure there are no potential conflicts and maximizing executive efficiency.
• Manage internal & external meeting logistics including development of an agenda, internal and external communications, coordinate presentation materials, venue bookings, travel arrangements, expense spend and preparation & recording of meeting minutes.
• Ensuring the executive is well-prepared for meetings.
• Manage domestic and international travel arrangements including meeting scheduling, preparation of background materials, and all logistical arrangements including, but not limited to flights, ground transportation and itinerary creation.
• Project and event co-ordination internally and externally.
• Fielding and managing the executive's calls to ensure rapid resolution.
• Preparation of PowerPoint presentations and other documentation as requested.
• General Office Administration - expenses, collecting correspondence etc.
• Handle multiple demands and ad hoc issues efficiently while adjusting priorities and expectations that may arise outside of core business hours.

Knowledge, Skills And Experience

• 5 to 8 years of relevant experience
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, web-based applications (i.e. Concur, Citrix , ZOOM, etc.) and other technological tools.
• Excellent attention to detail.
• Excellent problem solving skills
• Able to multi-task in a high activity environment

Working Conditions

• Occasional non-standard hours or extended work hours as business requires.
• Professional, office environment.

What's In It For You?

• Elective Benefits: Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career: Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being: Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion: It's not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization: Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community: Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.

At Tech Data, a TD SYNNEX Company, our values guide everything we do: Together, We Own It, We Dare to Go, We Grow and Win, and above all, We Do the Right Thing. These principles shape how we work with each other, our partners, and our communities as we drive innovation and create lasting impact.

We are an equal opportunity employer and committed to building a diverse team that represents and empowers a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment based on merit, without regard to race, colour, religion, national origin, gender, gender identity or expression, sexual orientation, protected veteran status, disability, genetics, age, or any other characteristic protected by law. To support our diversity and inclusion efforts, we may ask for voluntary gender disclosure information. This data will be used solely to improve our hiring practices and ensure fair treatment for all candidates.