Executive Assistant to Chief Executive Officer (Part Time)

Youtap; Singapore; Remote; SGD 34,000 - 83,000; Part time

Job summary

Youtap Technology Limited is seeking a dedicated part-time Executive Assistant to the CEO, providing high-level administrative and operational support.

You will manage the CEO's calendar, coordinate meetings across time zones, arrange travel, prepare materials, take minutes, handle correspondence, and liaise with stakeholders.

The role requires discretion, strong organization, and the ability to work independently in a remote environment.

Qualifications

• Experience providing executive-level support to senior leaders.
• Diary management across multiple time zones and calendar coordination.
• Diligent in document prep, correspondence, meeting coordination, and file management.

Responsibilities

• Manage the CEO's calendar and scheduling across time zones.
• Coordinate travel arrangements and organize virtual and in-person engagements.
• Prepare presentations, reports, and meeting materials; take minutes and track actions.

Skills

Executive support

Diary management

Communication

Discretion

Organization

Remote work

Education

Business administration / related field

Tools

Microsoft 365

Google Workspace

Video conferencing tools

Project management tools

Job description

TheExecutive Assistant to the Chief Executive Officer is apart-time role responsible for providing high-level administrative and operational support to the CEO. Day-to-day tasks include managing the CEO’s calendar, scheduling meetings across time zones, coordinating travel arrangements, and organizing virtual and in-person engagements. The role involves preparing presentations, reports, and meeting materials, as well as taking minutes, tracking action items, and ensuringtimelyfollow-up. The Executive Assistant will manage correspondence, screen and prioritize emails and requests, and serve as a key point of contact between the CEO and internal and external stakeholders.

Company Description

Youtap TechnologyLimited isa technology company focused on delivering innovative digital payment and financial service solutions. The company develops platforms that help businesses, financial institutions, and partners provide secure, user-friendly payment experiences. Youtap works with clients across diverse markets to support digital transformation and financial inclusion. Team members collaborate in a dynamic, growth-oriented environment that values initiative, accountability, and problem-solving.

Requirements

• Strong executive-level support skills, including Executive Administrative Assistance and Executive Support for senior leadership.
• Proficiencyin Diary Management and calendar coordination, including scheduling across multiple time zones and managing competing priorities.
• Experience with Administrative Assistance tasks such as document preparation, correspondence, meeting coordination, and file management.
• Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• High levelof discretion and integrity when handling confidential information.
• Strong organizational, time-management, and problem-solving skills, with the ability to work independently in a remote environment.
• Proficiencywith productivity and collaboration tools (e.g., Microsoft 365 or Google Workspace, video conferencing platforms, project/task management tools).
• Prior experience supporting C-suite executives or senior leadership, preferably in a technology, fintech, or high-growth environment.
• Relevant education or equivalent professional experience in business administration, management, or a related field.

Benefits

To be discussed with the successful candidate