Executive Assistant to CEO - Global Travel - All Backgrounds Welcome

DADACONSULTANTS PTE. LTD.; Singapore; On-site; SGD 70,000 - 120,000; Full time

Job summary

DADACONSULTANTS PTE. LTD. is seeking a proactive executive assistant to the CEO for a global digital asset company. You will support day-to-day operations, prepare for meetings, and travel with the CEO on leadership trips.

You will coordinate agendas, track priorities, review materials for clarity, and ensure follow-through on action items while managing calendar, travel, logistics and expenses. This is a fast-paced, international role with significant stakeholder exposure.

Qualifications

• Experience supporting senior executives or coordinating cross-functional work in a fast-paced, international setting.
• Strong judgement and prioritisation: you know what needs the CEO's attention.
• Strong follow-through: you track commitments and escalations.
• Confident, professional communication with senior stakeholders.
• Exceptional discretion with sensitive information.
• AI-forward mindset, with a habit of checking outputs before using them.
• Willing to travel 30-50% (primarily US and Hong Kong).

Responsibilities

• Prepare the CEO for key meetings with concise briefings and pre-read materials.
• Coordinate agendas, participants and materials, and review decks for clarity and consistency before circulation.
• Record meeting notes and decisions, assign owners and deadlines, and follow up on actions until closed.
• Track the CEO's priority projects and flag risks, blockers and decisions needed.
• Filter and summarise information so the CEO sees what matters first.
• Manage calendar, travel, logistics and expenses, anticipating conflicts and preparation needs.
• Coordinate external engagements with partners, regulators, media and investors.
• Build practical workflows for briefing, tracking and follow-up, using approved AI tools responsibly.

Skills

Executive support

Cross-functional coordination

Prioritisation

Discretion

Stakeholder communication

Travel coordination

AI tools literacy

Travel readiness

Job description

About the role

Join the CEO's office of a global digital asset company. You will support the CEO day to day, keep priority initiatives moving, and travel with the CEO on leadership trips.

What you'll do

• Prepare the CEO for key meetings with concise briefings and pre-read materials
• Coordinate agendas, participants and materials, and review decks for clarity and consistency before circulation
• Record meeting notes and decisions, assign owners and deadlines, and follow up on actions until closed
• Track the CEO's priority projects and flag risks, blockers and decisions needed
• Filter and summarise information so the CEO sees what matters first
• Manage calendar, travel, logistics and expenses, anticipating conflicts and preparation needs
• Coordinate external engagements with partners, regulators, media and investors
• Build practical workflows for briefing, tracking and follow-up, using approved AI tools responsibly

What we're looking for

• Experience supporting senior executives or coordinating cross-functional work in a fast-paced, international setting. Diverse backgrounds, including executive support, program or project coordination, aviation (e.g. cabin crew) and premium hospitality are welcomed.
• Strong judgement and prioritisation: you know what needs the CEO's attention and what doesn't
• Strong follow-through: you track commitments and escal
• Confident, professional communication with senior stakeholders
• Exceptional discretion with sensitive information
• AI-forward mindset, with a habit of checking outputs before using them
• Comfortable to travel about 30-50% of the time (primarily the US and Hong Kong)

Why join

• Work directly alongside the CEO and see how decisions get made
• A high-impact role in a fast-growing, global environment