Executive Assistant - Global Private Equity Firm

Mapped; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Mapped is seeking an Executive Assistant to provide high-level administrative and operational support to 3-4 senior executives in a fast-paced private equity environment. The role demands proactive organisation, exceptional attention to detail and the ability to manage complex priorities across time zones.

You will coordinate complex calendars, international travel, meeting materials and stakeholder communications, while maintaining discretion and delivering solutions with ownership.

Qualifications

• 5–10 years of experience supporting senior executives in fast-paced environments.
• Ability to manage calendars, travel, and confidential information.
• Proactive, detail-oriented and capable of handling competing priorities.

Responsibilities

• Provide comprehensive executive support to senior leaders, including calendar management and meeting coordination across global time zones.
• Coordinate detailed and frequent international travel arrangements, itineraries, logistics, and expense management.
• Prepare and manage documents for signatories, meeting materials, agendas, and follow-up actions.
• Serve as a key point of contact between executives, portfolio companies, and internal and external stakeholders.
• Support execution of media-facing events and client presentations end-to-end.
• Personal errands/lifestyle support and travel coordination as required, but minimal.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Discretion

Communication

Multitasking

Job description

Job Overview:

The Executive Assistant will provide high-level administrative and operational support to 3-4 senior executives. This role requires exceptional organisational skills, a proactive mindset and the ability to manage complex priorities in a highly demanding and fast-paced environment.

Job Responsibilities:

• Provide comprehensive executive support to senior leaders, including complex calendar management and meeting coordination across global time zones
• Coordinate detailed and frequent international travel arrangements, itineraries, logistics, and expense management
• Prepare and manage documents for signatories, meeting materials, agendas, and follow-up actions
• Serve as a key point of contact between executives, portfolio companies, and internal and external stakeholders
• Support execution of media-facing events and client presentations end-to-end
• Personal errands/lifestyle support and travel coordination as required, but minimal

Requirements:

• Minimum 5–10 years of experience supporting senior executives, ideally within private equity, investment management, consulting, executive search, or other fast-paced professional services environments
• Ability to thrive in a demanding, high-performance environment while remaining adaptable and composed under pressure
• Exceptional organisational skills and attention to detail, with the ability to manage multiple competing priorities seamlessly
• Strong communication and interpersonal skills, with confidence interacting with senior stakeholders and external partners
• High degree of discretion, professionalism, and sound judgement when handling confidential matters
• Proactive, resourceful, and solutions-oriented with a strong sense of ownership
• Service oriented with a high-level support mindset

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.