Executive Assistant

Seoulstart; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Seoulstart in Singapore is seeking an experienced Personal/Executive Assistant to support senior leadership. You will manage calendars, coordinate complex logistics, and oversee events and travel with discretion and professionalism.

The role requires strong organizational skills, excellence in communication, and the ability to handle sensitive information while driving efficiency across multiple workstreams.

Qualifications

• Experience as Personal Assistant or Executive Assistant in a high-growth, global company.
• Ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports, team budgets, and financial administration.
• Experience planning and executing events for teams and organizations.
• Highly organized with the ability to manage multiple workstreams simultaneously.
• Professional communicator with external presence and internal stakeholder relationships.
• Problem-solving mindset to identify and resolve logistical challenges independently.
• Comfortable with Google Suite and Slack with openness to AI tools.
• Experience handling sensitive information with discretion and integrity.
• Capable of driving end-to-end logistics for team offsites and events.

Responsibilities

• Manage complex diaries across multiple time zones; prepare forward-looking calendars for maximum executive impact.
• Facilitate leadership meetings by ensuring agendas, correct attendees, and briefing documents distributed in advance.
• Capture and distribute meeting outcomes and actions; track progress and ensure completion.
• Identify stakeholder deliverables and oversee workstreams; protect calendar space for strategic work.
• Plan and support complex international travel including visas, itineraries, and ground transportation.
• Process expenses and invoices in strict compliance with company policy.
• Identify workflow improvements for stakeholders and independently implement more efficient systems.
• Manage Workday administration and approvals on behalf of stakeholders with full discretion.
• Plan and deliver leadership offsites, Mission Days, and squad socials with full vendor management.
• Champion culture change and support team through AI transformation initiatives.
• Provide cover and support to other BOSS team members as needed.

Skills

Calendar management

Travel coordination

Meeting facilitation

Expense management

Event planning

Stakeholder management

Communication

AI tools

Google Suite

Slack

Tools

Google Suite

Slack

Job description

What you'd do:

• Manage complex diaries across multiple time zones; prepare forward-looking calendars for maximum executive impact.
• Facilitate leadership meetings by ensuring agendas, correct attendees, and briefing documents distributed in advance.
• Capture and distribute meeting outcomes and actions; track progress and ensure completion.
• Identify stakeholder deliverables and oversee workstreams; protect calendar space for strategic work.
• Plan and support complex international travel including visas, itineraries, and ground transportation.
• Process expenses and invoices in strict compliance with company policy.
• Identify workflow improvements for stakeholders and independently implement more efficient systems.
• Manage Workday administration and approvals on behalf of stakeholders with full discretion.
• Plan and deliver leadership offsites, Mission Days, and squad socials with full vendor management.
• Champion culture change and support team through AI transformation initiatives.
• Provide cover and support to other BOSS team members as needed.

What they want:

• Experience as Personal Assistant or Executive Assistant in high-growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports, team budgets, and financial administration.
• Experience planning and executing events for teams and organizations.
• Highly organized with ability to manage multiple workstreams simultaneously.
• Professional communicator with external presence and internal stakeholder relationships.
• Problem-solving mindset to identify and resolve logistical challenges independently.
• Comfortable with Google Suite and Slack with openness to AI tools.
• Experience handling sensitive information with discretion and integrity.
• Capable of driving end-to-end logistics for team offsites and events.

• Experience as Personal Assistant or Executive Assistant in high-growth, global company.
• Proven ability to manage complex calendars and logistics for senior executives.
• Experience handling expense reports, team budgets, and financial administration.
• Experience planning and executing events for teams and organizations.
• Highly organized with ability to manage multiple workstreams simultaneously.
• Professional communicator with external presence and internal stakeholder relationships.
• Problem-solving mindset to identify and resolve logistical challenges independently.
• Comfortable with Google Suite and Slack with openness to AI tools.
• Experience handling sensitive information with discretion and integrity.
• Capable of driving end-to-end logistics for team offsites and events.