Executive Assistant

DayOne; Singapore; On-site; SGD 55,000 - 85,000; Full time

Job summary

DayOne, a Singapore-headquartered data center leader, is seeking an Executive Assistant to support the Executive Director on business, personal, and family matters in Singapore. This role requires discreet coordination across locations and close collaboration with the Hong Kong EA to ensure seamless operations.

The successful candidate will manage calendars, travel, and expenses, handle confidential information with care, and act as a trusted liaison to internal teams and external partners

Responsibilities

• Provide day-to-day administrative and logistical support to the Executive Director in Singapore.
• Coordinate calendar, travel, meetings and other arrangements with the Executive Director's Hong Kong EA.
• Liaise with internal teams and external parties on behalf of the Executive Director.
• Support personal and family matters in Singapore, including arrangements and errands.
• Prepare and submit travel and expense claims.

Job description

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe - and we’re just getting started. As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

The Executive Assistant will provide dedicated on-the-ground support to the Executive Director in Singapore, covering business, personal and family-related matters. The role will work closely with the Executive Director's Executive Assistant in Hong Kong to ensure seamless coordination across locations as well as providing travel and expense administrative support to other Executives when required.

Key Responsibilities

• Executive Director– Business Support Provide day-to-day administrative and logistical support to the Executive Director while in Singapore. Coordinate closely with the Executive Director's Hong Kong EA on calendar, meetings, travel, and other arrangements. Manage and support the execution of the Executive Director's schedule and arrangements in Singapore. Coordinate internal and external meetings, appointments, transportation, and other logistical requirements. Arrange business travel, including flights, accommodation and ground transportation when required. Prepare and submit travel and expense claims. Liaise with internal teams and external parties on behalf of the Executive Director where required. Provide local Singapore support for arrangements coordinated by the Hong Kong EA. Provide ad-hoc support for urgent or time-sensitive matters.


• Personal & Family Support Provide day-to-day assistance for the Executive Director's personal and family-related matters in Singapore. Coordinate family appointments, activities, reservations and schedules as required. Assist with family travel arrangements, transportation and related logistics. Coordinate household, personal services, deliveries, purchases and other arrangements. Liaise with schools, service providers, vendors and other external parties where required. Assist with personal errands and other family-related administrative matters. Handle all personal and family information with a high level of confidentiality and discretion.


• Senior Management Travel & Expense Support Provide administrative support to Executives when required. Assist with business travel arrangements, including flights, hotels and transportation. Prepare and submit travel and expense claims on behalf of Executives. Follow up on outstanding claims, documentation and reimbursement matters. Coordinate with Finance, Travel and relevant internal teams on travel and expense-related matters.

Attributes

• High level of confidentiality and discretion when handling business, personal and family matters.


• Highly organized with the ability to manage multiple priorities.


• Strong attention to detail and follow-through.


• Flexible and responsive to changing schedules and urgent requirements.


• Strong coordination and communication skills, with the ability to work effectively across locations and with different stakeholders.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries. DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond. Headquartered in Singapore, DayOne’s leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business. With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub. As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world.