Engineering Administrator

Westin Hotels & Resorts; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Westin Hotels & Resorts in Singapore seeks an Engineering Administrator to provide essential administrative support to the Engineering Department, ensuring maintenance of public and common areas to high standards. The role acts as a liaison with contractors, vendors, and departments to ensure timely follow-up, compliance, and thorough documentation.

The candidate will manage engineering records, schedules, and budgets, generate regular reports, and assist in audits.

Qualifications

• Diploma or equivalent qualification in Business Administration, Facilities Management, Hospitality Management, Engineering Administration, or a related field.
• 1–2 years of experience in administrative support, facilities management, property maintenance, hospitality engineering, or related environment.
• Proficient in Microsoft Office Suite; strong organizational, documentation, and record-management skills.

Responsibilities

• Maintain and control engineering documentation, including technical drawings, permits, service reports, maintenance records, and contracts.
• Update and monitor maintenance schedules, work orders, asset records, and inventory databases through engineering management systems.
• Coordinate with vendors, contractors, and internal departments on maintenance activities, repair progress, and service delivery.
• Prepare daily, weekly, and monthly reports, including maintenance statistics, defect tracking logs, and operational summaries.
• Track departmental budgets, purchase orders, invoices, and vendor documentation to ensure accurate record keeping.
• Schedule contractor visits, preventive maintenance activities, inspections, and departmental meetings.
• Record and distribute meeting minutes, action plans, and follow-up items.
• Maintain statutory records and certifications for building systems, including fire protection, lifts, escalators, chillers, pressure vessels, and other regulated equipment.
• Support internal and external audits by preparing compliance documentation and ensuring records are current and complete.
• Monitor service contracts and ensure vendor compliance with regulatory and safety requirements.
• Assist in tracking environmental sustainability initiatives, including utility consumption, energy management, and green building certification requirements.
• Conduct routine inspections of public and common areas to identify maintenance defects, safety hazards, housekeeping concerns, and presentation issues.
• Record and report defects such as faulty lighting, damaged fixtures, flooring issues, water leakage, plumbing concerns, and general wear and tear.
• Raise maintenance requests and monitor corrective actions until issues are fully resolved.
• Verify completed repair works and ensure quality standards are met before closing work orders.
• Ensure all public areas comply with company safety policies, operational standards, and guest experience expectations.
• Escalate urgent safety or operational concerns to the appropriate departments for immediate action.
• Process purchase requisitions and purchase orders for engineering materials and services.
• Maintain records of equipment warranties, service contracts, and supplier agreements.

Skills

Microsoft Office

Organization

Communication

Prioritization

Detail-oriented

Education

Diploma or equivalent qualification in Business Administration, Facilities Management, Hospitality Management, Engineering Administration, or a related field

Tools

Maintenance management systems

Asset management platforms

Job description

Additional Information

Job Number26099472

Job CategoryEngineering & Facilities

Location12 Marina View, Singapore, Singapore, Singapore, 18961 VIEW ON MAP

ScheduleFull Time

Located Remotely?N

Position Type Non-Management

Position Summary

The Engineering Administrator provides administrative support to the Engineering Department while ensuring that all public and common areas within the property are maintained to high standards. This role serves as a key liaison between engineering operations, contractors, vendors, and other departments, ensuring timely maintenance follow-up, regulatory compliance, and efficient documentation management.

Key Responsibilities

• Maintain and control engineering documentation, including technical drawings, permits, service reports, maintenance records, and contracts.
• Update and monitor maintenance schedules, work orders, asset records, and inventory databases through engineering management systems.
• Coordinate with vendors, contractors, and internal departments on maintenance activities, repair progress, and service delivery.
• Prepare daily, weekly, and monthly reports, including maintenance statistics, defect tracking logs, and operational summaries.
• Track departmental budgets, purchase orders, invoices, and vendor documentation to ensure accurate record keeping.
• Schedule contractor visits, preventive maintenance activities, inspections, and departmental meetings.
• Record and distribute meeting minutes, action plans, and follow-up items.
• Maintain statutory records and certifications for building systems, including fire protection systems, lifts, escalators, chillers, pressure vessels, and other regulated equipment.
• Support internal and external audits by preparing compliance documentation and ensuring records are current and complete.
• Monitor service contracts and ensure vendor compliance with regulatory and safety requirements.
• Assist in tracking environmental sustainability initiatives, including utility consumption, energy management, and green building certification requirements.
• Conduct routine inspections of public and common areas to identify maintenance defects, safety hazards, housekeeping concerns, and presentation issues.
• Record and report defects such as faulty lighting, damaged fixtures, flooring issues, water leakage, plumbing concerns, and general wear and tear.
• Raise maintenance requests and monitor corrective actions until issues are fully resolved.
• Verify completed repair works and ensure quality standards are met before closing work orders.
• Ensure all public areas comply with company safety policies, operational standards, and guest experience expectations.
• Escalate urgent safety or operational concerns to the appropriate departments for immediate action.
• Process purchase requisitions and purchase orders for engineering materials and services.
• Maintain records of equipment warranties, service contracts, and supplier agreements.

Qualifications & Requirements

Education

• Diploma or equivalent qualification in Business Administration, Facilities Management, Hospitality Management, Engineering Administration, or a related field.

Experience

• Minimum 1-2 years of experience in administrative support, facilities management, property maintenance, hospitality engineering, or a related environment.
• Experience working with maintenance management systems, property management systems, or asset management platforms is advantageous.

Skills & Competencies

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong organizational, documentation, and record-management skills.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and problem-solving abilities.
• Basic knowledge of building services, maintenance operations, safety regulations, and vendor management.
• Ability to work independently and collaboratively with cross-functional teams.

Key Attributes

• Detail-oriented and highly organized.
• Proactive and service-focused mindset.
• Strong follow-up and coordination skills.
• Commitment to safety, compliance, and quality standards.
• Ability to maintain confidentiality and handle sensitive documentation professionally.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated.Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

At Westin, we are committed to empowering guests to regain control and enhance their well-being when they need it most while traveling, ensuring they can be the best version of themselves. To achieve the brand mission of becoming the preeminent wellness brand in hospitality, we need passionate and engaged associates to bring the brand’s unique programming to life. We want our associates to embrace their own well-being practices both on and off property. You are the ideal Westin candidate if you are passionate; you are active and take pride in how you maintain your well-being; you are optimistic; you are adventurous. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.