Engineering Admin Executive

Private Advertiser; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Private Advertiser is seeking a Maintenance & Engineering Administrator with a Diploma background and minimum 3 years in hotel engineering or technical administration. You will monitor PM progress, track room defects, and coordinate with multiple departments to ensure timely repairs and compliance.

The role requires strong organization, Excel proficiency, and the ability to work independently in a fast-paced hotel environment with attention to detail.

Qualifications

• Diploma in Engineering, Administrative, facilities Management or related discipline.
• At least 3 years of relevant hotel engineering or technical administration experience.
• Basic knowledge of HVAC, electrical, plumbing, fire protection systems.
• Proficient in Excel with maintenance tracking and reporting experience.
• Familiarity with maintenance/work order systems such as NGB is a plus.
• Strong organizational, coordination, and follow-up skills with good attention to detail.
• Good communication and interpersonal skills to coordinate with internal and external service providers.
• Self-motivated, systematic and able to work independently in a fast-paced environment.

Responsibilities

• Track and monitor preventive maintenance (PM) progress against planned schedules.
• Track and monitor guest room defects via the NGB system and Excel sheets.
• Record, update and follow up on maintenance requests and work orders.
• Coordinate with Engineering, Housekeeping, Front Office, contractors and service providers.
• Follow up on contractors' progress, quotations, PRNs, purchases and service contracts.
• Monitor inspection schedules, license renewals, audit findings and safety actions.
• Assist in tracking spare parts inventory, maintenance expenditure and budget records.
• Prepare regular PM completion and maintenance reports for management review.
• Ensure maintenance documents are accurate and audit-ready.
• Provide day-to-day administrative support to the Chief Engineer and team.

Skills

Excel

Coordination

Communication

Independent work

Detail oriented

Education

Diploma in Engineering

Diploma in Administrative

Facilities Management Diploma

Tools

NGB system

Microsoft Office

Job description

Job Responsibilities:

• Track and monitor preventive maintenance (PM) progress against planned schedules, following up on incomplete, overdue and outstanding maintenance activities.
• Track and monitor guest rooms defects such as damaged wallpaper, water leakage, plumbing issues and other maintenance concerns through the NGB system and departmental Excel control sheets.
• Record, update and follow up on maintenance requests, work orders, room detects from reporting through rectification and closure.
• Coordinate with Engineering, Housekeeping, Front Office, contractors and service provides to follow up on outstanding defects, repair works and rectification progress
• Follow up on contractors' work progress, quotations, purchase requisitions (PRNs), purchases, service contracts, and equipment replacement works.
• Monitor statutory inspection schedules, license renewals, audit findings, and safety-related corrective actions to ensure timely follow up.
• Assist in tracking spare parts inventory, maintenance expenditure and departmental budget records
• Prepare regular reports on PM completion, outstanding maintenance works, room defects and other Engineering activities for management review.
• Ensure maintenance documents are accurate, organized and readily available for audits and compliance requirements
• Provide day-to-day administrative and coordination support to the Chief Engineer and team.

Pre-requisitions:

• Diploma in Engineer, Administrative, facilities Management or a related discipline
• At least 3 years of relevant experience in hotel engineering or technical administration field
• Basic knowledge of HVAC, electrical, plumbing, fire protection system
• Proficient in Microsoft Office, particularly Excel, with experience in maintenance tracking and reporting
• Familiarity with maintenance management system or work order system such as NGB will be an advantage
• Strong organizational, coordination, and follow up skills, with good attention to detail
• Good communication and interpersonal skills to coordination with internal departments, contractors and external service providers
• Self-motivated, systematic and able to work independently in a fast-paced environment.