Education Administrator, Medicine (2-year contract)

National University of Singapore; Singapore; Sur place; SGD 42 000 - 62 000; Plein temps

Résumé du poste

The National University of Singapore seeks an experienced Education Administrator to manage end-to-end Phase V clinical postings, assessments, results processing and multi-site coordination. You will handle scheduling, tutor coordination, communications and teaching materials while maintaining strict confidentiality of records.

Responsibilities include examination support, multi-system records management (Elentra, ExamSoft, TAS) and ongoing process improvements through close collaboration with

Qualifications

• Diploma or equivalent in a relevant field.
• Experience in administrative or programme coordination.

Responsabilités

• Coordinate Phase V clinical postings across multiple sites, including scheduling, tutor arrangements and communications.
• Monitor assessments, End-of-Posting Tests and ensure timely submission of results with confidentiality.
• Provide examination support and manage confidential documentation for medical examinations.
• Maintain education systems and student records across Elentra, ExamSoft, SoMIMMS, TAS, Online Marking Tool; ensure audit trails.
• Identify operational improvements and work with faculty, tutors, students and healthcare partners.

Connaissances

Organisational skills

Communication

Microsoft Office

Attention to detail

Formation

Diploma in Business Administration or related field

Outils

Elentra

ExamSoft

TAS

Description du poste

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

The role is responsible for the end-to-end administration of Phase V clinical postings, assessments and examinations, results processing, education systems and student records management. In addition, the incumbent coordinates the Phase V Palliative Medicine Posting across multiple hospitals, hospices, home-care services and community-based clinical sites, requiring extensive stakeholder engagement and operational coordination.

Clinical Posting Coordination

Manage end-to-end administration of Phase V clinical rotations (Medicine, Geriatric Medicine, Dermatology), including scheduling, tutor arrangements, student communications and teaching materials. This includes complex multi-site coordination of the Palliative Medicine Posting across hospitals, hospices, home-care services and community sites—handling student allocations, tutor coordination, online teaching sessions and stakeholder engagement.

Assessment & Results Administration

Monitor completion of continuous assessments and End-of-Posting Tests, consolidate and verify results data, maintain audit trails, and ensure timely and accurate submission of results to relevant systems while maintaining strict confidentiality.

Examination Support

Provide logistical and administrative support for Phase II and Phase V medical examinations, including preparing examination materials, managing confidential documentation, supporting examination-day operations, and assisting with post-examination processing.

Education Systems & Records Management

Maintain accurate records across multiple systems (Elentra, ExamSoft, SoMIMMS, TAS, Online Marking Tool), manage teaching-hour documentation, support feedback administration, and prepare audit and quality-assurance records.

Process Improvement & Stakeholder Engagement

Identify operational improvements, resolve routine issues independently, and collaborate with faculty, tutors, students and healthcare partners.

Qualifications

• Diploma in Business Administration, Education, Healthcare Administration or related field
• Relevant administrative or programme coordination experience
• Strong organisational skills, attention to detail and ability to manage multiple concurrent deadlines
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Experience in education, healthcare or examination administration is advantageous