Director - Corporate Secretary

Banyan Group; Singapore; On-site; SGD 180,000 - 260,000; Full time

Job summary

Banyan Group in Singapore seeks a Director - Corporate Secretary to lead the corporate secretarial function for its Singapore private group and regional entities. You will oversee governance, board support, investor relations, annual report, and statutory compliance, ensuring timely delivery and strong controls.

In this role you will set priorities, lead a multidisciplinary team, manage cross-border requirements and ensure adherence to regulatory standards with a focus on accuracy and

Qualifications

• Bachelor’s degree in law, business, accounting or related discipline.
• Chartered Secretary / Governance qualification preferred.
• 10 to 12 years of corporate secretarial experience, incl. in-house listed-company exposure.
• Experience leading a team or function.
• Strong knowledge of SGX, ACRA and governance requirements.
• Proven ability to manage senior stakeholders and deadlines.

Responsibilities

• Lead Corporate Secretarial function across listed-company and regional entities.
• Oversee annual board governance cycles, agendas, minutes and governance records.
• Coordinate AGM/EGM processes including notices and resolutions.
• Manage investor-relations support and annual report preparation.
• Ensure compliance with Companies Act, SGX rules, and regulatory filings.
• Maintain records, systems, and process improvements.
• Oversee director appointments and independence disclosures.

Skills

Leadership

Governance

Stakeholder management

Cross-functional collaboration

Drafting & documentation

Microsoft 365

Education

Bachelor’s degree in law, business, accounting, corporate administration or related discipline

Tools

SharePoint

Diligent Boards

Diligent Entities

Microsoft 365

Job description

Overview

Banyan Group is an independent, global hospitality company with purpose. The Group prides itself on its pioneering spirit, design-led experiences and commitment to responsible stewardship. Its extensive portfolio spans over 90 hotels and resorts, more than 140 spas and galleries, and 20 plus branded residences in over 20 countries. Comprising 12 global brands, including the flagship brand Banyan Tree, each distinct yet united under the experiential membership programme with Banyan. The founding ethos of "Embracing the Environment, Empowering People" is embodied through the Banyan Global Foundation and Banyan Academy. Banyan Group is committed to remaining the leading advocate of sustainable travel, with a focus on regenerative tourism and innovative programmes that elevate the guest experience.

Overview

Banyan Group is an independent, global hospitality company with purpose. The Group prides itself on its pioneering spirit, design-led experiences and commitment to responsible stewardship. Its extensive portfolio spans over 90 hotels and resorts, more than 140 spas and galleries, and 20 plus branded residences in over 20 countries. Comprising 12 global brands, including the flagship brand Banyan Tree, each distinct yet united under the experiential membership programme with Banyan. The founding ethos of "Embracing the Environment, Empowering People" is embodied through the Banyan Global Foundation and Banyan Academy. Banyan Group is committed to remaining the leading advocate of sustainable travel, with a focus on regenerative tourism and innovative programmes that elevate the guest experience.

The Role

The Director - Corporate Secretary will serve as Company Secretary of the Singapore private group entities and will lead the delivery of corporate secretarial, listed-company governance, investor-relations support and statutory compliance work across Banyan Group, including its Singapore-listed holding company and regional entities. The role is responsible for setting priorities, allocating work, maintaining appropriate controls and ensuring that material governance and regulatory matters are completed accurately and on time.

Key Responsibilities

Functional leadership and team management

• Lead the Corporate Secretarial function, set work priorities and standards, allocate responsibilities and oversee the team’s delivery across listed-company and regional entity matters.
• Provide guidance, review and quality control for work prepared by team members, and support their development and knowledge sharing.
• Advise Management and relevant stakeholders on corporate governance, statutory and listing-related requirements, and elevate material risks or issues appropriately.
• Oversee the function’s budget, service providers, systems, records and continuous improvement priorities.

Board, Listed-company And Shareholder Governance

• Lead the annual Board and Board Committee governance cycle, including calendars, agendas, paper coordination, resolutions, minutes and governance records.
• Coordinate Management inputs and ensure Board and Committee materials are complete, approved and issued within agreed timelines.
• Lead AGM and EGM processes, including notices, resolutions, scripts, shareholder materials, regulatory submissions and post-meeting records.
• Oversee director appointments, retirement and re-election, declarations, independence and interest disclosures, orientation and training administration.

Annual Report, corporate website and investor-relations support

• Act as project lead for the Annual Report workstream, including timetable management, stakeholder coordination, governance disclosures, review rounds, approvals, production and finalisation.
• Oversee the accuracy and timely updating of the corporate and Investor Relations website, coordinating with relevant functions and external vendors.
• Lead or coordinate other Investor Relations matters assigned to Corporate Secretarial, including results and shareholder-meeting materials, corporate information, announcements and related records.
• Maintain clear accountability, action tracking, version control and escalation across the Annual Report, website and related cross-functional workstreams.

Listing and regulatory compliance

• Oversee compliance with the Companies Act 1967, SGX Listing Rules, Code of Corporate Governance and ACRA requirements.
• Review and coordinate SGX announcements, SGX RegCo submissions, ACRA filings and other statutory or regulatory submissions, subject to required approvals.
• Monitor regulatory developments, assess their impact on the Group and implement necessary updates to governance practices, disclosures and procedures.
• Maintain oversight of compliance calendars and ensure that material gaps, risks or deadline concerns are promptly addressed.

Regional entity governance and corporate actions

• Oversee the Group’s portfolio of Singapore and overseas entities and coordinate with business teams, advisers and local corporate service providers.
• Review directors’ and shareholders’ resolutions, statutory forms and supporting documents for approved corporate actions.
• Oversee incorporations, officer changes, share issuances and transfers, capital changes, restructurings, liquidations, strike-offs and other approved implementation workstreams.
• Ensure appropriate maintenance of annual returns, beneficial ownership records, statutory registers and responses to KYC, banking, audit and due-diligence requests.

Records, systems and process improvement

• Ensure accurate maintenance of statutory registers, minute books, entity data, ownership charts, directorship records and electronic corporate records.
• Oversee Board and entity-management systems, SharePoint repositories, templates, workflows, access controls and document governance.
• Develop and maintain corporate secretarial precedents, checklists, policies, guidelines and procedures.
• Identify and implement practical opportunities to standardise, simplify or automate recurring work while maintaining appropriate controls.

Requirements

• Bachelor’s degree in law, business, accounting, corporate administration or a related discipline. Chartered Secretary / Chartered Governance Professional qualification, or equivalent, is preferred.
• 10 to 12 years of relevant corporate secretarial experience, including substantial in-house listed-company exposure and experience leading a team or function.
• Strong working knowledge of Singapore corporate, listing, governance and ACRA requirements, with experience in Board and Committee support, SGX announcements, Annual Reports and AGM documentation.
• Demonstrated ability to lead cross-functional projects, manage senior stakeholders, set priorities and maintain delivery across competing deadlines.
• Strong drafting, analytical and organisational skills, with close attention to accuracy, confidentiality, records and controls.
• Proficient in Microsoft 365 and SharePoint. Experience with Diligent Boards and Diligent Entities is advantageous.
• Experience in a regional, multi-jurisdictional, hospitality, property or services group is advantageous.