Depot HR Officer

SBS Transit Limited; Singapore; On-site; SGD 35,000 - 52,000; Full time

Job summary

SBS Transit Limited seeks an HR Administrator to support recruitment, onboarding, and payroll-related tasks within a dynamic public transport environment.

You will handle employee passes, renewals, and welfare coordination, while ensuring compliance with data protection policies and company procedures. Strong communication and organizational skills are essential in a fast-paced setting.

Qualifications

• Minimum 2 years of relevant working experience in Human Resources or administration.
• Possess at least a GCE A'Level Certificate, Diploma in Human Resource Management, or equivalent qualification.
• Organized, meticulous, and detail-oriented.
• Proficient in Microsoft Office applications.
• Strong interpersonal, verbal, and written communication skills.
• A team player with the ability to work effectively in a fast-paced environment.
• IHRP certification will be an advantage.
• Good verbal and written communication skills with the ability to interact effectively with a diverse workforce.

Responsibilities

• Issue employee passes and process replacements for lost or damaged passes.
• Monitor and coordinate renewals of driving licences, work permits, employment passes, and vocational licences.
• Monitor Bus Captains due for contract renewal.
• Process cancellation of work permits and employment passes, and withdrawal of vocational licences for non-local employees upon cessation of employment.
• Monitor employees due for retirement and process retirement cases on optional or medical grounds for approval.
• Handle designation and termination cases, including exit clearance and administration.
• Prepare and issue employment certification letters when required.
• Assist in organizing monthly or quarterly orientation programmes for employees.
• Coordinate welfare support arrangements, including complimentary transport and bereavement wreaths for employees' immediate family members.
• Coordinate and arrange appeals sessions with the Union.

Skills

HR administration

Interpersonal skills

Microsoft Office

Verbal & written communication

Team player

Fast-paced environment

IHRP certification

Education

A-Level or equivalent

Diploma in Human Resource Management

Job description

JobResponsibilities

Contract,Licensing,Welfare&Benefits

• Issueemployeepassesandprocessreplacementsforlostordamagedpasses.

• Monitorandcoordinaterenewalsofdrivinglicences,workpermits,employmentpasses,andvocationallicences.

• MonitorBusCaptains(BCs)dueforcontractrenewal.

• Processcancellationofworkpermitsandemploymentpasses,andwithdrawalofvocationallicencesfornon-localemployeesuponcessationofemployment.

• Monitoremployeesdueforretirementandprocessretirementcasesonoptionalormedicalgroundsforapproval.

• Handleresignationandterminationcases,includingexitclearanceandadministration.

• Prepareandissueemploymentcertificationletterswhenrequired.

• Assistinorganizingmonthlyorquarterlyorientationprogrammesforemployees.

• Coordinatewelfaresupportarrangements,includingcomplimentarytransportandbereavementwreathsforemployees'immediatefamilymembers.

BoardofInquiry(BOI)Administration

• UponapprovalfromtheHeadDepottoconveneaBoardofInquiry,coordinatetheappointmentoftheBOIChairmanandpanelmembers,includingtheUnionrepresentative,andfacilitatetheinquiryproceedings.

UnionAppeals&CPSAdministration

• CoordinateandarrangeappealsessionswiththeUnion.

• InformInterchangeManagersofappealdatesandvenues.

• Updateemployeerecordswithrelevantdisciplinaryinformationforappeals.

• Recordappealoutcomesandcommunicateresultstorelevantstakeholdersforfollow-upactions.

• MaintainandadministertheCPSsystem.

Others

Undertakeanyotherdutiesandresponsibilitiesassigned

JobRequirements

• Minimum2yearsofrelevantworkingexperienceinHumanResourcesoradministration.

• PossessatleastaGCE'A'LevelCertificate,DiplomainHumanResourceManagement,orequivalentqualification.

• Organized,meticulous,anddetail-oriented.

• ProficientinMicrosoftOfficeapplications.

• Stronginterpersonal,verbal,andwrittencommunicationskills.

• Ateamplayerwiththeabilitytoworkeffectivelyinafast-pacedenvironment.

• IHRPcertificationwillbeanadvantage.

• Goodverbalandwrittencommunicationskillswiththeabilitytointeracteffectivelywithadiverseworkforce.

Bysubmittingthisapplicationforthisposition,youacknowledgethatyouhavereadtheDataProtectionPolicyforJobApplicants(the“Policy”)ofSBSTransitLtdanditssubsidiaries,affiliatesandrelatedcorporations(‘SBST")andconsentto:

a.Thecollection,useanddisclosureofyourpersonaldatabySBSTforthepurposesofyourapplicationandpotentialemploymentwithSBSTandthepurposessetoutinthePolicy:and

b.SBST’sretentionofyourpersonaldatafor2yearsforconsiderationoffuturejobopportunities(whereapplicable)fromthedateofsubmissionofapplication.