Corporate Secretarial Executive | MNC | UP4000 | Maternity Cover

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 41,000 - 49,000; Part time

Job summary

PERSOL Singapore Pte Ltd. near Novena MRT seeks a diligent Corporate Secretarial Executive to support daily secretarial matters. You will prepare resolutions, maintain registers and assist with board meeting logistics under supervision.

The ideal candidate has at least 2 years of corporate secretarial experience, a relevant diploma, and hands-on knowledge of ACRA filings and BizFile+. This is a fixed-term contract from 1 October 2026 to 31 May 2027.

Qualifications

• Min. Diploma in business administration, law, corporate governance or related discipline.
• Min. 2 years of direct corporate secretarial experience handling compliance and governance.
• Hands-on experience with ACRA filings and BizFile+.
• Knowledge of Singapore Companies Act requirements and statutory compliance.
• Experience preparing resolutions, minutes and board/AGM documents.
• Strong accuracy, confidentiality and deadline management.

Responsibilities

• Prepare, review and circulate corporate secretarial documents, including directors’ and shareholders’ resolutions, meeting minutes, constitutions, memoranda and statutory forms.
• Handle company incorporations, striking-off and winding-up processes.
• Administer share allotments and transfers, increases in share capital and changes of company officers.
• Maintain statutory registers, records and other corporate documentation.
• Prepare and submit statutory filings to ACRA and other relevant authorities.
• Monitor updates to relevant regulatory and statutory requirements.
• Coordinate logistics and documentation for board and board committee meetings, AGMs and EGMs.
• Support the Corporate Secretariat Manager and in-house legal counsels with daily corporate secretarial matters.
• Liaise with company officers, management, auditors, share registrars, registered agents and corporate secretarial service providers.

Skills

Corporate secretarial experience

ACRA filings

Governance knowledge

Resolutions/minutes/AGMs

Confidentiality

Education

Diploma in business administration/law/corporate governance

Tools

BizFile+

ACRA filings

Job description

Location:Near Novena MRT
Contract:1 October 2026 – 31 May 2027
Salary:UP to S$4,000 per month
Working Hours:Monday–Friday, 8:30am–6:00pm

Job Responsibilities

• Prepare, review and circulate corporate secretarial documents, including directors’ and shareholders’ resolutions, meeting minutes, constitutions, memoranda and statutory forms.

• Handle company incorporations, striking-off and winding-up processes.

• Administer share allotments and transfers, increases in share capital and changes of company officers.

• Maintain statutory registers, records and other corporate documentation.

• Prepare and submit statutory filings to ACRA and other relevant authorities.

• Monitor updates to relevant regulatory and statutory requirements.

• Coordinate logistics and documentation for board and board committee meetings, AGMs and EGMs.

• Support the Corporate Secretariat Manager and in-house legal counsels with daily corporate secretarial matters.

• Liaise with company officers, management, auditors, share registrars, registered agents and corporate secretarial service providers.

Requirements

• Min. Diploma in in business administration, law, corporate governance or a related discipline.

• Min. 2 years of direct corporate secretarial experience, handling corporate compliance and governance.

• Hands-on experience with ACRA filings and BizFile+.

• Knowledge of Singapore Companies Act requirements and statutory compliance.

• Experience preparing resolutions, minutes and board/annual general meeting (AGM) documents (company's financial statements, appointment of senior leadership positions etc).

• Strong accuracy, confidentiality and deadline management.

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