Coordinator (Exhibitions/Events)

KINGSMEN EXHIBITS PTE LTD; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

KINGSMEN EXHIBITS PTE LTD is seeking a proactive Administrative and Project Coordination assistant in Singapore. You will provide on-site support to the project team, help coordinate procurement processes, tender submissions, and document collation.

You will also arrange meetings, prepare minutes, manage travel and visas, and maintain client and vendor databases, contributing to smooth event, site visits, and sustainability initiatives.

Qualifications

• Nitec, Higher Nitec, or Diploma in Business/Events & Exhibitions (or related field).
• Minimum 2 years of coordination experience.
• Strong coordination and interpersonal skills; excellent communication.
• Proficiency in MS Office applications.
• Team player with self-motivation and energy.

Responsibilities

• Provide administrative and on-site operational support to the project team.
• Manage procurement, including purchase orders and invoice tracking.
• Assist with tender submissions and document collation.
• Coordinate meetings, prepare minutes, and handle courier services.
• Compile project reports, payment requisitions, and claims.
• Support event, activity, and site visit coordination.
• Arrange travel and visa applications for team members.
• Maintain client and vendor databases.
• Assist with digital event coordination and sustainability initiatives.
• Perform other ad hoc duties as required.

Skills

Coordination

Interpersonal skills

Verbal and written communication

Self-motivated

Team player

Education

Nitec/Higher Nitec Diploma

Tools

MS Office

Job description

A Day in Our Life:

• Provide administrative and on-site operational support to the project team

• Manage procurement, including purchase orders and invoice tracking

• Assist with tender submissions and document collation

• Coordinate meetings, prepare minutes, and handle courier services

• Compile project reports, payment requisitions, and claims

• Support event, activity, and site visit coordination

• Arrange travel and visa applications for team members

• Maintain client and vendor databases

• Assist with digital event coordination and sustainability initiatives

• Perform other ad hoc duties as required

Who are We Looking For:

• Nitec, Higher Nitec, Diploma in Business, Events & Exhibitions, or a related field

• At least 2 years of coordination experience

• Strong coordination and interpersonal skills

• Strong verbal and written communication skills

• Self-motivated, independent, and energetic

• Proficient in MS Office applications

• Collaborative team player