Contracts Executive

ROTARY ENGINEERING PTE. LTD.; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

Rotary Engineering Pte. Ltd. in Singapore seeks a Contracts Specialist to review tender and contract terms, advise on risks, and support project teams across procurement and subcontract activities.

The role requires strong interpretation of contractual clauses, coordination of variation orders, and drafting of notices while ensuring timely documentation and compliance. This position offers exposure to multi-project environments within the company.

Responsibilities

• Conduct Tender-Contract Review and provide Lookout List with recommendations.
• Review tender analysis prepared by project stakeholders before presenting to the Client.
• Provide contractual advice or interpretation as required.
• Highlight deviations in compliance with terms from pre-contract to project closure.
• Assist in preparation of Variation Orders and Extension of Time documents.
• Draft correspondences (letters/notices/requests) and support claims and disputes.
• Liaise with project teams and subcontractors to monitor subcontract activity.
• Coordinate documentation for subcontract agreements and bid submissions.
• Provide weekly updates and monthly contracts reports.

Job description

Description

TENDER-CONTRACTS and PURCHASE ORDER T&C REVIEWS

• To conduct Tender-Contract Review and provide Lookout List and address all recommendations and queries.
• Review and comment on tender analysis prepared by project stakeholders before it is presented to the Client.
• To conduct Material PO T&C Review and advise.

CONTRACTS MANAGEMENT & DISPUTES

• Provide contractual advise or interpretation when required.
• Highlight critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project closure.
• Highlight any deviation in the terms and conditions of Contract.
• Ensure proper project close out of Project and any contract related requirement.
• To provide support in all Contract Matters.
• Assist Project teams/BU's in highlighting any critical requirement and deviation in compliance with terms & conditions of main contract.
• To assist in preparation of Variation Orders and Extension of Time documents.
• Draft correspondences (letters/notices/requests etc.) whenever required.
• To support in all Claims and Disputes.

SUBCONTRACT

• To liaise and float request for proposals to bidders and obtain necessary quotation.
• To assist that requestors are familiar with the sub-contracting processes.
• To assist in monitoring and reviewing project subcontract activity.
• To assist in negotiation of short listed subcontractor(s) to the lowest or best price.
• To assist in negotiating better payment terms for services and subcontracts.
• To assist in monitoring Procurement Subcontract Control List.
• Provide liaison assistance between project team and subcontractors.
• To assist in coordinating all necessary documentation for subcontract agreement.
• To assist in drafting project subcontracts as per project basis which is complimenting to the respective main contract.
• To assist in review of subcontract deviations from vendors.
• To provide contractual advice or interpretation as and when required.
• To assist with project team on short listed subcontractors.
• Assist in reviewing proposals and work scope of subcontractors.
• To develop SOP guidelines and to provide guide and trainings.
• To assist in expediting of bi-monthly subcontract planning list to meet required schedule.

Reports:

• Weekly update on activities.
• Submit monthly contracts report.