Communications and Events Associate (Mechanobiology Institute)

National University of Singapore; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

The National University of Singapore's Mechanobiology Institute (MBI) seeks a Communications and Events Associate to lead institute communications and support events from conception to completion.

In this role you will coordinate internal and external communications, maintain mailing lists, and organise a diverse range of seminars, talks and outreach activities, while ensuring smooth administrative and procurement processes in line with university policies.

Qualifications

• Bachelor's degree required; Diploma holders are welcome.
• Proficient in Microsoft Office and IT skills for communications and events.
• Familiarity with social media apps, Canva or Photoshop.
• Excellent organization and time management.
• Attention to detail and a service-oriented, team player mindset.
• Strong written and verbal communication with internal and external stakeholders.

Responsibilities

• Communications: manage internal and external communications, updates to website and social media, and maintain mailing lists.
• Events: coordinate travel and logistics for speakers, arrange meetings, room bookings, and archiving.
• Procurement and Finance: track budgets, manage procurement, and ensure compliance with university policies.

Skills

MS Office

IT & admin skills

Social media

Time management

Attention to detail

Team player

Communication skills

Education

Bachelor's degree

Diploma welcomed

Tools

Canva

Adobe Photoshop

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job Description

The Mechanobiology Institute (MBI) at the National University of Singapore (NUS) is a leading multi-disciplinary institute devoted to developing new paradigms for understanding biological functions in health and diseases from the perspective of cell, tissue and organ mechanics/dynamics and mechano-signal transduction. The institute operates on a fully integrated open-lab philosophy, with an extensive infrastructure supported by core facilities dedicated to technology such as state-of-the-art light microscopy, nano- and micro- fabrication, and computing.

The MBI seeks a dynamic and organized individual to join our administrative team and ensure the seamless management of institute communications and events. As a Communications and Events Associate, you will have a critical role in planning, managing and overseeing communications for the institute and general administration of MBI events. You will work closely with faculty, staff, and external partners to ensure everything runs smoothly from conception to completion.

Responsibilities

Communications

• Manage and coordinate MBI internal and external communications, including but not limited to email dissemination, website updates, and social media
• Maintain and update mailing lists
• Update and maintain event listings on the MBI website and other platforms as required

Events

• Coordinate and execute a diverse range of regularly scheduled MBI events, such as seminars, invited talks, and outreach visits
• Research and coordinate travel arrangements for invited speakers, including bookings and event logistics
• Provide day-to-day administrative support including meeting logistics, room bookings, file management, and archiving
• Monitor and manage inventory of outreach materials, organise events catering, and liaise with vendors for procurement, production and timely delivery of requisitions
• Assist the MBI conference secretariat in the organisation of MBI conferences or symposiums

Procurement and Finance

• Track and report budgets, commitments, expenditures and payments timely and accurately
• Manage the team's procurement, purchasing, claims, and payment of goods and services in compliance with university policies and procedures

Qualifications

• Bachelor's degree from a reputable university. Diploma holders are also welcome to apply.
• Proficient in Microsoft Office applications. IT skills in managing communications and events will be advantageous.
• Familiarity with social media applications, Canva or Adobe Photoshop
• Excellent organization and time management skills, with the ability to work within tight deadlines
• Excellent attention to detail
• Service-oriented, meticulous, with a willingness to learn, and a team player
• Possesses a pleasant and outgoing disposition with good written and verbal communication skills to engage with internal and external stakeholders