Commodity Team Administrator (Direct) (1 Year Contract - Renewable)

VDL ETG Singapore; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

VDL ETG Singapore is seeking a Commodity Team Administrator to support the commodity group with administrative duties and data updates. You will work closely with the Commodity Specialist to manage supplier quotes and e-flow processes, ensuring timely procurement actions.

Key tasks include updating supplier quotes, expediting responses, preparing reports, and assisting in continuous improvement initiatives within the supply chain.

Qualifications

• Diploma in Supply Chain Management or related discipline.
• Strong organization and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Able to work independently with initiative, and support teamwork.

Responsibilities

• Assist CS to request and manage suppliers' quotes to facilitate the correct supplier selection.
• Follow up closely by expediting with suppliers on the quotes within the required timeline.
• Escalate to CS if suppliers are not able to submit a quote to meet the quote submission schedule.
• Assist Commodity Specialist to update latest suppliers' quotes such as lead time and prices.
• Upon the approval of the triggered E-flow, upload the latest information into the Item Master (ITM).
• Assist Commodity Specialist to initiate and follow through on any change request, and supply chain order via E-flow.
• Follow up with the person in charge on the task assigned in the relevant E-flow approval.
• Provide administrative support to the Commodity team, chase suppliers for overdue items, liaise with other departments.
• Working together with CS and other functions, help to prepare presentations and reports related to risk assessment arising from events affecting Supply Chain.
• Support and participate in company continuous improvement program.

Skills

Organization

Communication

Education

Diploma in Supply Chain Management

Tools

MS Office (Word)

MS Office (Excel)

MS Office (PowerPoint)

Job description

"Be Part of Our Success Story as We Expand and Evolve"

Purpose

Primary role is to support the smooth running of the commodity Business Team through administrative duties. To assist and work closely with the Commodity Specialist (CS) including updating Baan ITM data and triggering e-flow related to sourcing and procurement. The Commodity Team Administrator will also be helping with quote requests and any information related to parts/services provided by suppliers.

Key Area of Responsibilities

• Assist CS to request and manage suppliers' quotes to facilitate the correct supplier selection
• Follow up closely by expediting with suppliers on the quotes within the required timeline.
• Escalate to CS if suppliers are not able to submit a quote to meet the quote submission schedule
• Assist Commodity Specialist to update latest suppliers' quotes such as lead time and prices
• Upon the approval of the triggered E-flow, upload the latest information into the Item Master (ITM)
• Assist Commodity Specialist to initiate and follow through on any change request, and supply chain order via E-flow
• Follow up with the person in charge on the task assigned in the relevant E-flow approval
• Provide administrative support to the Commodity team, chase suppliers for overdue items, liaise with other departments
• Working together with CS and other functions, help to prepare presentations and reports related to risk assessment arising from events affecting Supply Chain
• Support and participate in company continuous improvement program

Requirements

• Diploma in Supply Chain Management, mechanical engineering or other relevant discipline
• Strong organization and communication skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• Able to work independently with initiative, and support teamwork