Business Operations Executive

RecruitPedia Pte Ltd; Singapore; On-site; SGD 38,000 - 52,000; Full time

Job summary

RecruitPedia Pte Ltd in Singapore is seeking a well-spoken and organised Business Operations Executive to support the Directors and the team in day-to-day activities, including operations, marketing, procurement and administration. You will gain exposure to AI adoption and business transformation.

You will work with internal teams and external vendors, using tools like Canva, Excel and ChatGPT to improve productivity and efficiency.

Qualifications

• Minimum Diploma or Degree required.
• No experience required.
• Good spoken and written English.
• Good working knowledge of Microsoft Excel / Google Sheets.
• Comfortable using Canva, ChatGPT and other basic business tools.
• Good communication and organisational skills.
• Interest in AI, automation and technology is a plus.

Responsibilities

• Prepare quotations, proposals, reports and client materials; assist with sales coordination.
• Support daily business operations, reports, trackers, documentation and admin matters.
• Coordinate with internal teams to follow up on tasks, projects, meetings and activities.
• Research vendors, compare quotations, and assist with vendor communication.

Skills

Communication

Organizational skills

English proficiency

Research

Education

Diploma or Degree

Tools

Excel

Google Sheets

Canva

ChatGPT

Job description

About the role

We are looking for a well-spoken and organised Business Operations Executive to support the Directors and the team in various day-to-day business activities. This is a good opportunity for someone who wants to gain exposure to business operations and support, marketing, procurement and administration. You will also assist the organisation to drive AI adoption and business transformation. You will work closely with the Directors and internal teams, as well as external vendors and service providers. Training and guidance will be provided where required.

Key responsibilities

• Support business activities by preparing quotations, proposals, reports and client materials, conducting research, and assisting with sales coordination.
• Assist with daily business operations, reports, trackers, documentation and administrative matters.
• Coordinate with internal teams to follow up on tasks, projects, meetings and company activities.
• Research vendors, source and compare quotations, and assist with vendor communication and negotiation.
• Support company marketing and employer branding activities, including LinkedIn and recruitment materials.
• Provide secretarial and administrative and coordination support to the Directors, including scheduling, research and meeting preparation.
• Use ChatGPT, Canva, Excel and Google Sheets to support daily work and improve productivity.
• Explore and assist with implementing AI, automation and digital tools to improve business processes.

Requirements:

• Minimum Diploma or Degree
• No experience needed
• Good spoken and written English.
• Good working knowledge of Microsoft Excel / Google Sheets.
• Comfortable using Canva, ChatGPT and other basic business tools.
• Good communication and organisational skills.
• Interest in AI, automation and technology will be an advantage.

We regret that only the shortlisted candidates will be notified.