Business Manager

ICS; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

ICS in Singapore seeks a Business Manager to steward non-academic operations and align financial, facilities, IT, and admin functions with the school’s vision.

You will lead a cross-functional team, develop an operational roadmap, monitor KPIs, and ensure compliance with regulatory bodies.

This role reports to the Head of School and requires strong leadership, budgeting, and communication skills to sustain educational excellence.

Qualifications

• Proven experience in working with governmental regulatory organizations.
• Experience with accounting, budgeting, and long term forecasting
• Strong leadership and communication skills
• Minimum of 5 years experience in employee management and project development
• Proficiency in spoken and written English

Responsibilities

• Operational Roadmap: Translates the School’s strategic vision into actionable operational plans.
• Leadership Development: Mentor and develop operational team, fostering excellence.
• Communication and Coordination: Ensure the operations team is informed and aligned with schedules.
• Advisory Role: Advise Head of School on finance, facilities, IT, and government affairs.
• Policy and Procedure Development: Support policy creation and internal controls.
• Execution Excellence: Establish and monitor KPIs for Radical Accountability.
• Reporting: Provide regular reports on operational performance and finances.
• Cross-Functional Collaboration: Work with managers to meet deadlines and fiscal goals.
• Program Support: Collaborate with academic leaders to support programs.
• Risk Management: Oversee risk and regulatory compliance in Singapore.

Skills

Leadership

Communication

Financial forecasting

Regulatory knowledge

Project management

Tools

Google Suite

QuickBooks

Job description

We are inviting interested applicants who are good team players, enthusiastic, service-oriented, and professionally competent to join our dedicated team.

REPORTS TO: Head of School

SUPERVISES: IT, Finance, Facilities, Front Office

KEY LEADERSHIP: Financial Oversight, Risk Management, Organizational Sustainability

ROLE SUMMARY:

The Business Manager serves as the Operational Steward of IC Singapore, responsible for the sustainability, effectiveness, and excellence of the school’s non-academic functions. By architecting a stable, high-performing 'engine room,' the Business Manager enables the Head of School to focus on Instructional and Spiritual Leadership, ensuring that the operational reality of the school matches its vision.

PERFORMANCE RESPONSIBILITIES:

Operational Roadmap: Translates the School’s strategic vision into actionable operational plans. Ensures the operational team’s goals are synchronized with the Head of School’s 'Vision Casting' and academic priorities, towards clear outcomes.

Leadership Development: Mentor and develop operational team, fostering a culture of excellence and continuous improvement.

Communication and Coordination: Ensure operational team is informed of school plans and align with operational schedules.

Advisory Role: Serve as a key advisor to the Head of School on issues related to finance, Front Office, facilities, IT, and government affairs.

Policy and Procedure Development: Support the Head of School in establishing policies, procedures, standards, and strategies for areas of responsibility. Ensure robust internal control capabilities to safeguard the school’s assets.

Execution Excellence: Establishes and monitors Key Performance Indicators (KPIs) to ensure 'Radical Accountability' across the operational team.

Reporting: Provide regular reports to the Head of School and Board of Directors on operational performance, financial status, and operational initiatives.

Operational Oversight

Cross-Functional Collaboration: Work closely with managers and individuals responsible for specific operational objectives to ensure they have clear plans, fiscal responsibility, professional management of their staff, and meet required deadlines.

Interdependency Management: Understand and manage the interconnections and interdependencies within operational groups. Lead operational team to establish and maintain proper processes and communication.

Program Support: Collaborate with academic leaders to support and enhance educational programs.

Performance Evaluation: Annually evaluate all direct reports and ensure consistent feedback loops / evaluations of staff performance.

Government Compliance: Owns the school's compliance with Singapore-specific regulatory entities (MoM, EDB, MoE, SLA, URA, LTA, ICA) and supports the Head of School on matters involving educational compliance (NICS, ACSI/ WASC, EduTrust).

Financial Oversight: Own key financial activities, including the creation of the annual budget, financial compliance, and the charities board. Approve all budgetary and capital expenditures.

Financial Stability: Advise on financial issues affecting the school's long-term stability.

Infrastructure: Stewards the facilities and technology environment as a high-quality 'stage' for instruction, ensuring the physical campus reflects the school’s standard of excellence.

Policy Review and Update: Regularly review and update finance policies, HR policies, and related elements.

Risk Management: Oversee overall risk management and assessment of the school, including the appropriate insurance is in place.

Legal Stewardship: Manages legal and contractual risks in the Singapore context, protecting the Head of School from administrative and statutory liability".

Student Financial Aid: Supports the Head of School and Development Manager in the execution of the student financial aid program.

Community and External Relations

Relational Sustainability: Foster a positive workplace culture, addressing staff concerns and maintaining high morale. Ensure that operational decisions are made with a 'People-First' mindset, fostering a culture of belonging.

Stakeholder Communication: Effectively communicate with various constituents, including parents, employees, and board members, in a clear, persuasive, and positive manner.

Organizational Support: Work with and advise all school organizations in the management of their finances (e.g., PTF, student council, lunch program, field trips, mission trips).

Other Responsibilities

Self Management: Meet everyday stress with emotional stability, objectivity, and optimism.

Head of School Support: Assist the Head of School in any way beneficial to the smooth operation of the school.

Additional Duties: Take on any additional responsibilities assigned by the Head of School as the demands of the business change over time.

QUALIFICATIONS & ATTRIBUTES:

Proven experience in working with governmental regulatory organizations.

Experience with accounting, budgeting, and long term forecasting

Strong leadership and communication skills

Minimum of 5 years experience in employee management and project development

Proficient in computer skills, including google suite applications and Quickbooks

Proficiency in spoken and written English

Learn more about working at International Community School (Singapore):