Associate Operations Manager

China Aviation Oil (Singapore) Corporation Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

China Aviation Oil (Singapore) Corporation Ltd is seeking a Contracts & Operations professional to draft and review cargo contracts, coordinate with Finance on LCs, and manage end-to-end execution of cargo deliveries. The role requires close collaboration with Trading, Legal, and multiple internal teams to ensure compliance with terms and timely performance.

The ideal candidate holds a Bachelor's degree, 4+ years in oil-related/energy trading, and is fluent in English and Mandarin.

Qualifications

• Bachelor degree or equivalent in a related field.
• Strong organisational and networking skills.
• Excellent written and verbal communication.
• Hands-on, execution-focused with minimal supervision.
• Willingness to work in a fast-paced environment.
• Good ethics, responsibility and teamwork.
• Strong attention to detail and analytical ability.
• Ability to handle multiple priorities under pressure.
• Experience coordinating with trading, legal and finance teams.
• Fluent English and Mandarin communication.

Responsibilities

• Draft and review cargos contracts (JetFuel, Fuel Oil, Kero, Aviation gasoline, SAF).
• Coordinate with Trading and Legal to ensure terms match deal recap.
• Work with Finance to ensure LC terms and timely issuance/receipt.
• Oversee contract execution and cargo delivery with partners and ships.
• Assist in demurrage documents and crisis/crisis management.
• Maintain relationships with surveyors, insurers, and counterparties.
• Record data in internal systems and support OA workflow approvals.
• Oversee storage tanks, inventories, leases, and inspections.
• Coordinate with internal teams on storage leases and related issues.
• Prepare due diligence for investments in storage tanks and pipelines.

Skills

Stakeholder management

Attention to detail

Independent working

Analytical skills

Bilingual EN/Mandarin

Education

Bachelor in related field or equivalent

Job description

Company Overview

China Aviation Oil (Singapore) Corporation Ltd（“CAO”） is the largest physical jet fuel trader in Asia Pacific, supplying jet fuel to airlines across Asia, North America, Europe, and the Middle East, with headquarters in Singapore and key hubs worldwide.

Roles& Responsibilities:

1. 1. Responsible for drafting and review of all cargos related such as JetFuel, Fuel Oil, Kero, Aviation gasoline, SAF contracts in a timely, accurateand efficient manner. Work closely with Trading and Legal department to ensureall operational, commercial and legal terms are reviewed and in accordance withthe deal recap before sending the final contract to our counterparties;
2. 2. Coordinate with Finance department to ensure LCs are timely issued andreceived within contractual obligations and compliance requirements. Workclosely with Finance department and counterparties on negotiation of LC termsprior submission of final draft for approval; Notify Trading department if LCis not issued or received in time;
3. 3. Responsible for following through on the execution of the contract.Monitor and coordinate the entire cargo delivery by working closely withcounterparties, ship owner, surveyor and shipping agents to help manage andmitigate cargo and shipping operational risks; Implement effective shipping andcargo assurance procedures, conduct investigations and resolve quality andquantity issues; Resolve claims and disputes effectively; Apply understandingof GT&Cs and charter parties and managing cargo and shipping issues in linewith the contract and charter-party requirements; Ensure cargo and shippinginsurance coverage is being managed whenever required. Timely coordinationand/or submission of demurrage documents to ensure no time-bar issues; Activelyseek ways to optimise, minimise delays and add value to the trade; Anticipateand manage crisis situations and support emergency responses as and when thesituation demands;
4. 4. Responsible for maintaining good relationships with cargo surveyors,insurance companies, shipping agents and counterparties to ensure smooth,efficient operations and add value to contract execution; Source marketintelligence and share among team members and Traders for better decisionmaking;
5. 5. Responsible for recording and maintaining relevant operational data,including but not limited to data entry and processing in the internal system(CXL), and initiating contract approval and payment approvals in the OA system.Put forward suggestions for improving relevant modules of the CXL and OAsystems;
6. 6. Responsible for safekeeping of shipping documents, management of data andarchiving all the relevant emails periodically;
7. 7. Responsible for management of storage tank(s), including but not limitedto the drafting and review of storage and inventory management measures, theexecution of relevant contracts and agreements on storage leasing, theappointment of inspection companies to inspect the cleanliness of storagetanks, berth scheduling and planning, monitoring and management of stockquantity and quality in and out of the tanks,storage insurance, and oil blending operations if any;
8. 8. Work closely with different internal departments including butnotlimited to demurrage team, Finance team, Trading team and Legal team on therelated issue, drafting and review of storage lease agreements etc;
9. 9. Assist in conducting due diligence checks on the company's investmentopportunities in storage tanks, terminals and pipelines etc;
10. 10. Other ad-hoc tasks as assigned by the Head of Operations/ Management notlimiting to providing cover and support to other benches and wider operationsas and when required.

Requirements:

1. 1. Bachelor in related field or equivalent;
2. 2. Min. 4 years relevant working experience in oil related/ energy trading,preferably in commodities trading companies；
3. 3. Proficient in Microsoft office and Excel;
4. 4. Excellent organisational skills and networking skills, and enjoydeveloping and maintaining strong relationships with key stakeholders;
5. 5. Hands-on and execution-focused attitude and able to work independentlywith minimum supervision;
6. 6. Willing to work in a challenging, fast paced environment and to adapt tosituations as they arise;
7. 7. Strong attention to details and effective analytical skills with abilityto understand complex information and apply logical reasoning and assessment;
8. 8. Good ethics and professional conduct, and with strong sense ofresponsibility and teamwork spirit;
9. 9. Good organisational, time management skills and stress tolerance withproven ability to manage multiple priorities;
10. 10. Effectively bilingual in both English and Mandarin (as the position needsto frequently communicate with English/Chinese speaking associates verbally/ inwriting whenever appropriate).