Associate Executive

Tan Tock Seng Hospital; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

Tan Tock Seng Hospital is seeking an administrative support staff for the Department of Pathology to handle inquiries, enter data in the LIS, and transcribe gross exam notes.

You will coordinate billing with the National Billing System, perform SNOMED coding for cases, prepare reports for tumor boards, and manage mail and specimens transfers to external labs as required. Experience in healthcare administration is preferred.

Responsibilities

• Answering queries via email and calls on laboratory services and results in a timely manner.
• Perform order entry into the laboratory information system (LIS) correctly.
• Transcribe the gross examination of specimens into the LIS.
• Perform SNOMED coding for each case.
• Create addendum reports, upon request by the pathologist.
• Record dispatch of hardcopy reports, as needed.
• Record, sort and dispatch the outgoing mail to the mail room.
• Retrieve and distribute incoming mail from the mail room.
• Prepare and record all specimens and/or slides sent to other locations for external testing.
• Assist with contacting other institutions for loan slides and arrangefor courier services.
• Assist with preparing reports and slides for multi-disciplinary tumour boards
• Ensure that the patient is charged correctly in the National Billing System (NBS) and make amendments as necessary.
• Perform billing reconciliation and check for dropped charges.

Skills

Administrative support

Email and phone communication

Billing reconciliation

Documentation and record keeping

Tools

LIS (Laboratory Information System)

SNOMED coding

NBS billing system

Job description

To provide administrative support to the Department of Pathology.

Tasks include:

1. Answering queries via email and calls on laboratory services and results in a timely manner.
2. Perform order entry into the laboratory information system (LIS) correctly.
3. Transcribe the gross examination of specimens into the LIS.
4. Perform SNOMED coding for each case.
5. Create addendum reports, upon request by the pathologist.
6. Record dispatch of hardcopy reports, as needed.
7. Record, sort and dispatch the outgoing mail to the mail room.
8. Retrieve and distribute incoming mail from the mail room.
9. Prepare and record all specimens and/or slides sent to other locations for external testing.
10. Assist with contacting other institutions for loan slides and arrangefor courier services.
11. Assist with preparing reports and slides for multi-disciplinary tumour boards
12. Ensure that the patient is charged correctly in the National Billing System (NBS) and make amendments as necessary.
13. Perform billing reconciliation and check for dropped charges.