ASSISTANT VICE PRESIDENT/VICE PRESIDENT (CORPORATE SECRETARIAL)

maples fiduciary services (singapore) pte. ltd.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Benefits offered by this job

Comprehensive health coverage

Educational assistance and development

Life insurance

Travel insurance

Global mental wellness programme

Job summary

Maples Group in Singapore seeks an accomplished Assistant Vice President or Vice President to join our Company Secretarial team. You will support senior leaders, manage Singapore entity portfolios, and ensure compliance with statutory requirements.

You will oversee onboarding, KYC/CDD, board support, and governance processes, mentoring junior staff while maintaining strong client relationships. Applicants should have a law, accounting, or business degree and relevant private‑sector secretarial

Qualifications

• Degree or diploma in law, accounting or business from a reputable institution.
• Qualified Singapore Chartered Secretary or pursuing such qualification.
• Minimum 6 years (AVP) or 8 years (VP) of corporate secretarial experience in a reputable firm or service provider.
• Strong technical and communication skills; ability to build client relationships.

Responsibilities

• Support VP/Senior VP to manage a portfolio of Singapore entities.
• Handle day-to-day corporate secretarial work for Singapore entities.
• Manage establishment and ongoing administration of client companies; ensure statutory/regulatory compliance.
• Prepare board/shareholder resolutions and maintain statutory records; assist with KYC/CDD processes.

Skills

Independent work

Problem solving

Organizational skills

Multi-tasking

Communication skills

Attention to detail

Pressure management

Client relationship building

Education

Law/Accounting/Business degree or diploma

Singapore Chartered Secretary qualification (or pursuing)

Tools

ACRA filings

Job description

About Us

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations. Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What is it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for an accomplished Assistant Vice President/ Vice President to join our Company Secretarial team as part of our financial services business in Singapore.

The successful candidate reports to the Vice President/Senior Vice President and supports the Corporate Secretarial Department. You will be responsible for providing client management, board support and corporate secretarial services to clients.

Your primary responsibilities include:

• support the Vice President/Senior Vice President to manage a portfolio of Singapore entities
• manage day to day corporate secretarial work for Singapore entities
• responsible for all aspects of establishing anon-going administration of client companies
• must be familiar with all aspects of these processes(including ACRA filings), maintaining statutory records, preparation of board and shareholder written resolutions and providing other corporate secretarial services to ensure that client companies are in compliance with all statutory and regulatory requirements
• occasionally involved in arranging board and general meetings and, if applicable, attendance at such meetings and writing of meeting minutes
• perform client on-boarding and maintain information in our internal systems regarding all client companies including KYC/CDD processes and ongoing compliance reviews
• overseeing daily operations with a view to maintaining workflow and applying high corporate governance standards in all areas
• supervise, train and review work of junior team members

What You Bring

• must be able to work independently, have strong problem solving and organizational skills, thrive at multi-tasking, communication skills and excellent attention to details
• able to manage and work efficiently under pressure to meet tight deadlines
• possess a law, accountancy or business degree or diploma from a reputable institution and/or is a qualified Singapore Chartered Secretary or pursuing such a qualification
• strong technical, communication and soft skills and able to build excellent relationships with clients and team members
• minimum of 6years (for AVP) and 8 years (for VP) of corporate secretarial experience gained within a reputable Singapore law firm, accounting firm, or corporate secretarial services provider. The successful candidate will be considered for Assistant Vice President (AVP) or Vice President (VP) level, depending on qualifications, experience and leadership capabilities
• supervising and mentoring junior staff
• for VP level, he/she must demonstrate a strong track record of leading team

The interview process may include an aptitude test.

Only Singapore citizens and permanent residents are encouraged to apply.

Benefits & Rewards

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Sports clubs and social events

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.