Assistant Manager / Senior Executive (IMH) (Project Management), Facilities Management

NHG; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Institute of Mental Health in Singapore is seeking an Assistant Manager (Projects) to support planning, design, execution, and delivery of facilities development, infrastructure upgrading, and A&A projects. You will coordinate with users, consultants, and contractors to ensure on-time, on-budget delivery while meeting safety and regulatory standards.

Join a mission-driven team in a premier psychiatric hospital, contributing to asset lifecycle management and compliance, with responsibilities

Qualifications

• Degree in Engineering, Building, Facilities Management, Project Management, Architecture or related discipline.
• Minimum 3-5 years of relevant experience in project management, A&A works, infrastructure development or construction projects.
• Experience managing consultants and contractors in a live operating environment is preferred.
• Knowledge of local building regulations and workplace safety requirements.
• Certifications in project or facilities management are advantageous.

Responsibilities

• Plan, coordinate, and implement A&A, upgrading, refurbishment, and infrastructure improvement projects.
• Engage users and stakeholders to define project requirements, scope, budgets, and timelines.
• Manage consultants, contractors, and vendors throughout the project lifecycle.
• Monitor project progress, costs, risks, quality, and schedules to achieve objectives.
• Coordinate testing, commissioning, defect rectification, and project handover activities.
• Review designs, specs, drawings, and engineering submissions for compliance and quality.
• Support asset enhancement, replacement, and lifecycle renewal initiatives.
• Assist in procurement, tender evaluation, contract administration, and budget management.
• Ensure compliance with regulations, codes of practice and safety policies.
• Coordinate authority submissions, approvals, inspections, and audits when required.
• Maintain accurate project records and documentation.
• Liaise with users, regulators, and service providers and provide regular updates.

Skills

Project management

Stakeholder management

Building services

Construction

Communication

Report writing

M&E familiarity

Education

Engineering degree

Job description

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Institution: Institute of Mental Health

Family Group: Administration

Department: Facilities Management, Development & Sustainability

Join us in Adding Years of Healthy Life Through Life-Changing Careers, Where Passion Meets Purpose. Make a meaningful difference whilst growing in a supportive environment that nurtures your wellbeing and career aspirations

Job Description:

The Assistant Manager (Projects) supports the planning, design, execution, and delivery of facilities development, infrastructure upgrading, and Addition & Alteration (A&A) projects. The role manages project stakeholders, consultants, and contractors to ensure projects are delivered safely, on time, within budget, and in compliance with operational, technical, and regulatory requirements.

Job Responsibilities:

Project Planning & Delivery

Plan, coordinate, and implement A&A, upgrading, refurbishment, and infrastructure improvement projects.

Engage users and stakeholders to define project requirements, scope, budgets, and timelines.

Manage consultants, contractors, and vendors throughout the project lifecycle.

Monitor project progress, risks, costs, quality, and schedules to achieve project objectives.

Coordinate testing and commissioning, defect rectification, and project handover activities.

Technical & Engineering Management

Review project designs, technical specifications, drawings, and engineering submissions.

Provide technical oversight for building, mechanical, electrical, and related engineering systems.

Ensure projects meet operational, maintainability, safety, and compliance requirements.

Support asset enhancement, replacement, and lifecycle renewal initiatives.

Contract & Compliance Management

Assist in procurement, tender evaluation, contract administration, and budget management.

Ensure compliance with relevant regulations, codes of practice, workplace safety, and organizational policies.

Coordinate authority submissions, approvals, inspections, and audits where required.

Maintain accurate project records, reports, and documentation.

Stakeholder Management

Liaise with users, consultants, contractors, regulatory agencies, and service providers.

Provide regular project updates and manage stakeholder expectations.

Address project-related issues and facilitate timely resolution.

Requirements:

Competency

Good knowledge of project management, building services, construction, and facilities infrastructure.

Ability to review technical drawings, specifications, contracts, and project documentation.

Strong project coordination, stakeholder management, and problem-solving skills.

Good communication, presentation, and report-writing abilities.

Familiarity with healthcare, institutional, or large-scale development projects is an advantage.

Candidates with experience in M&E engineering, facilities management, building operations, or asset lifecycle management will have a strong advantage.

Educational and Professional Requirements

Degree in Engineering, Building, Facilities Management, Project Management, Architecture, or a related discipline.

Minimum 3-5 years of relevant experience in project management, A&A works, infrastructure development, or construction projects.

Experience managing consultants and contractors in a live operating environment is preferred.

Knowledge of local building regulations, workplace safety requirements, and contract administration.

Relevant professional certifications in project or facilities management will be an advantage.

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.