Assistant Manager / Senior Executive (IMH), Facilities Management

NHG; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Institute of Mental Health (IMH) in Singapore seeks an Assistant Facilities Manager to support operation, maintenance, and enhancement of building infrastructure and M&E systems. You will help manage maintenance operations, service contracts, asset lifecycle programmes, sustainability initiatives, and A&A projects.

Responsibilities include coordinating with users, consultants, contractors, and regulatory authorities to ensure safe, reliable and compliant facilities.

Qualifications

• 3+ years of relevant experience in M&E engineering, A&A works, facilities development, or project management.
• Ability to review engineering drawings, specifications and contractor submissions.
• Knowledge of local regulatory, safety and workplace requirements.

Responsibilities

• Support daily facilities operations and maintenance of engineering systems.
• Coordinate outsourced service providers to meet standards and performance.
• Assist in preventive and corrective maintenance scheduling and budgeting.
• Support planning, design review, and handover of A&A, upgrades and improvements.
• Monitor energy efficiency, compliance, and sustainability initiatives.
• Liaise with stakeholders, users, consultants, contractors, and regulators.

Skills

Project management

M&E systems

Building services engineering

Drawing & specifications review

Stakeholder management

Communication & report writing

Education

Degree in Mechanical Eng./Electrical Eng./Building Services/Facilities Management

Job description

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Institution: Institute of Mental Health

Family Group: Ancillary

Department: Facilities Management, Development & Sustainability

Join us in Adding Years of Healthy Life Through Life-Changing Careers, Where Passion Meets Purpose. Make a meaningful difference whilst growing in a supportive environment that nurtures your wellbeing and career aspirations

Job Description:

The Assistant Facilities Manager supports the operation, maintenance, and enhancement of building infrastructure, facilities services, and Mechanical & Electrical (M&E) systems to ensure a safe, reliable, and compliant environment. The role assists in managing maintenance operations, service contracts, asset lifecycle programmes, sustainability initiatives, and Addition & Alteration (A&A) projects, while working closely with users, consultants, contractors, and regulatory authorities.

Job Responsibilities:

Facilities Operations & Maintenance

• Support the daily operation and maintenance of facilities and engineering systems.
• Manage and monitor outsourced service providers to ensure contractual and service performance standards are met.
• Coordinate preventive and corrective maintenance activities.
• Conduct inspections, investigate defects and incidents, and implement improvement measures.
• Support maintenance budgeting, expenditure tracking, and cost control.

M&E Systems Management

• Support the operation, maintenance, and optimization of M&E systems, including HVAC, electrical, fire protection, plumbing, BMS, lifts, generators, and related infrastructure.
• Monitor system performance, reliability, energy efficiency, and compliance requirements.
• Support asset renewal, lifecycle replacement, and system improvement initiatives.
• Coordinate troubleshooting and recovery efforts during system failures.

A&A Projects

• Support the planning, design review, implementation, and handover of A&A, upgrading, and improvement projects.
• Coordinate project requirements with users, consultants, contractors, and stakeholders.
• Review technical drawings, specifications, and contractor submissions.
• Monitor project progress, quality, safety, cost, and schedule.
• Participate in testing and commissioning, defect management, and project handover activities.

Compliance, Safety & Sustainability

• Ensure compliance with regulatory, safety, and organizational requirements.
• Support contractor safety management, permit-to-work processes, audits, and inspections.
• Maintain project, maintenance, and asset records.
• Support sustainability, energy efficiency, and continuous improvement initiatives.

Stakeholder Management

• Liaise with internal stakeholders, external agencies, consultants, contractors, and service providers.
• Respond to operational requirements, user feedback, and service requests in a timely manner.

Requirements:

Competency

• Good knowledge of project management, M&E systems, and building services engineering.
• Ability to review engineering drawings, specifications, and technical submissions.
• Strong coordination, stakeholder management, and problem-solving skills.
• Good communication, report writing, and presentation skills.
• Familiarity with healthcare or institutional facilities would be an advantage.

Educational and Professional Requirements

• Degree in Mechanical Engineering, Electrical Engineering, Building Services Engineering, Facilities Management, or a related discipline.
• Minimum 3 years of relevant experience in M&E engineering, A&A works, facilities development, or project management.
• Experience managing consultants and contractors in a live operating environment is preferred.
• Knowledge of local regulatory, building, and workplace safety requirements.
• Professional certifications in project management or facilities management will be an advantage.

About IMH:

The Institute of Mental Health (IMH) in Singapore, established in 1928, is a premier 2,000-bed psychiatric hospital nestled in Buangkok Green Medical Park, providing comprehensive mental health services across 50 inpatient wards and 7 outpatient clinics, while also playing a pivotal role in training the next generation of mental health professionals through the NHG-AHPL Residency Programme and collaborations with local academic institutions.