Assistant Manager, Office Management & PMO Support

National University Health System; Singapore; Sur place; SGD 60 000 - 90 000; Temps partiel

Résumé du poste

Tengah General and Community Hospital, part of National University Health System, invites applications for an Assistant Manager, Office Management & PMO Support. The role supports planning, stakeholder engagement and day-to-day operations in a complex healthcare environment.

Based at Tengah General and Community Hospital, you will coordinate office moves, facilities, contracts and procurement, with strong emphasis on efficiency, safety and service delivery.

Qualifications

• Degree in Business Administration or related field.
• 3-5 years of experience in office management, administration or facilities coordination.
• Strong organisational, coordination and stakeholder management skills.

Responsabilités

• Plan, coordinate office relocation and new office setup to ensure operational readiness.
• Oversee day-to-day office and facilities operations for a safe, functional workspace.
• Coordinate with vendors, landlords, IT and service providers for smooth operations.
• Manage safety, regulatory compliance and emergency preparedness in the workplace.
• Handle leasing, procurement, inventory and office asset management.

Connaissances

Office management

Stakeholder management

Coordination

Vendor management

Procurement

Budget tracking

Microsoft Office

AI-enabled productivity tools

Formation

Business Administration degree

Facilities Management degree

Healthcare Administration degree

Outils

AI-enabled productivity tools

Office management systems

Room booking systems

Description du poste

NestledintheheartofTengahEvergreenTown,thenewTengahGeneralandCommunityHospitalwillbeanexcitingandinnovativehealthcampusprovidingacomprehensiverangeofclinicalspecialtiesandhealthcareservicesincludingemergency,inpatient,rehabilitativeandoutpatientspecialistcare.

ApartofNationalUniversityHealthSystem(NUHS)cluster,thisstate-of-the-artfacilityisslatedtobereadybyearly2030s.

Intricatelyconnectedwiththesurroundingcommunity,TengahHealthCampusoffersyoutheopportunitytocreateahealthcarefacilityofthefuture,tightlyintegratedwiththeresidentsandnature.Asapeople-focusedorganisation,webelieveinrespectandrecognition.Byharnessingthepassionandstrengthofourteamandputtingthematthecoreofourculture,wecreateanurturingenvironmenttoexcelanddeliverfulfillingcare.

Bepartofourgroundbreakingteamtobringourvisiontolife–ahospitalinaforest,andahealingoasiswithinthehospital.

Join#TeamTengah#TengahHealthCampus

AssistantManager,OfficeManagement&PMOSupport

(TengahGeneralandCommunityHospital)

Therolerequiresacandidatewhocanoperateindependently,manageabroadrangeofoffice,workplace,administrative,andoperationalmatters,andensuretheplanningofficeiseffectivelysupportedforprojectdelivery,stakeholderengagement,andday-to-dayoperationsinacomplexhealthcareandinstitutionalcontext.

JobResponsibilities

Office&FacilitiesManagement

• Planandcoordinateofficerelocationandnewofficesetup,includingmove-out,make-goodrequirements,move-in,renovationworks,andfit-outprocurement,toensuretheofficeisfullyoperational-readyaccordingtostipulatedtimeline.
• Overseeday-to-dayofficeandfacilitiesoperationstomaintainasafe,functional,andefficientworkenvironmentthatsupportshospitalplanningactivities,includingtheupkeepoffurniture,utilities,sharedamenities,andofficeinfrastructure.
• Coordinatemaintenance,repairs,improvementworks,andresolutionofofficespaceandfacilitiesissuestosupportsmoothoperations.
• Ensureworkplacesafety,health,andfiresafetyrequirementsaremet,includingmaintenanceofsafetyequipment,regulatorycompliance,andcoordinationwithFireWardensonpreparednessandemergencyprotocols,inlinewithorganisationalandhealthcareinstitutionalrequirements.
• Manageleasingmatters,includinglandlordliaison,leaseadministration,renewals,andcompliance.
• Overseepantrymanagementandparkingadministrationtosupportdailyofficeoperationsandstaffneeds.
• LiaisewithITandrelevantteamstoensureworkplacesystemsarereliableandenhancedasneeded.
• Coordinatewithinternalstakeholders,serviceproviders,landlords,andexternalpartiestoensuretimelyresolutionofofficemanagementmatters.

WorkplaceOperations&VisitorManagement

• Coordinateworkstationprovisioningandensureeachworkspaceisproperlysetupwiththerequiredequipmentandaccessories.
• Manageworkplacesystems,includingaccesscards,visitormanagement,androomandresourcebookingsystems.
• Managevisitorcoordinationandreceptiontoensureaseamlessandprofessionalvisitorexperience.
• Establishandstreamlineworkplaceprocessesandworkflowstoimproveoperationalefficiency.
• Supportbusinesscontinuityandcontingencyplanningforofficeoperations,includingcoordinationduringfacilities,safety,orworkplacesystemdisruptions,tominimiseimpactonhospitalplanningandprojectoperations.

Vendor,Contract&ProcurementManagement

• Managecontractsforofficespace,facilitiesservices,andworkplacesystems.
• Serveastheprimarypointofcontactforvendors,includingcleaning,security,maintenance,IT,andutilitiesproviders.
• Monitorvendorperformance,servicestandards,andcontractualcompliance.
• Drivecost-effectivenessandcontinuousimprovementinvendorservices.
• Overseeprocurementofofficesupplies,equipment,andservices,includingvendorsourcingandonboarding.
• Managethedelivery,commissioning,inventory,tracking,maintenance,andissuanceandreturnofofficeassets,equipment,andsupplies.
• Maintainofficerecords,documentation,andadministrativesystems,includingcontracts,inventories,accessrecords,andstandardoperatingprocedures.
• Monitoroffice-relatedexpenditure,trackspendingagainstbudget,andsupportcostplanningandfinancialreportingforofficeoperations.

Administrative&TeamSupport

• ProvideadministrativesupporttotheTGCHteamandleadership,includingcalendarcoordination,meetingsupport,andpreparationofreportsandpresentations,forinternalhealthcareplanningdiscussionsandstakeholderengagements.
• Supportstaffonboarding,workspacesetup,offboarding,andengagementactivities.
• Coordinateoffice-basedevents,meetings,andhostedvisits,includinglogistics,vendorcoordination,roomsetup,andonsitesupport,particularlyforhealthcare,institutional,andexternalstakeholderengagements

Requirements:

• DegreeinBusinessAdministration,OfficeManagement,FacilitiesManagement,ProjectManagement,HealthcareAdministration,orarelateddiscipline.
• 3-5yearsofrelevantexperienceincorporateofficemanagement,administration,facilitiescoordination,workplaceoperations,orprojectsupport,preferablywithinahealthcare,hospital,academicmedical,orotherinstitutionalenvironment.
• Demonstratedexperienceinofficesetupandrelocation,vendorandcontractmanagement,procurementcoordination,andbudgettrackingwithinhealthcareorotherinstitutionaloperatingenvironmentswillbeastrongadvantage.
• Strongorganisational,coordination,andstakeholdermanagementskills,withtheabilitytoworkindependently,exercisesoundjudgement,andmanagemultipleprioritiesinafast-pacedenvironment.
• Goodcommunicationandinterpersonalskills,withtheabilitytoengageeffectivelywithinternalstakeholders,externalpartners,andserviceproviders.
• Strongdigitalproficiency,includingtheabilitytouseemergingAI-enabledproductivitytoolstosupportcoordination,documentpreparation,reporting,informationmanagement,andworkflowoptimization.
• ProficiencyinMicrosoftOfficeapplications,includingWord,Excel,PowerPoint,andOutlook.

Thispositionisundercontractualbasis.