Assistant Manager, Administrative Support

Nanyang Technological University; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Nanyang Technological University seeks an administrator to manage the Renaissance Engineering Programme’s undergraduate academic and examination matters and to support overseas exchange and admissions outreach. You will handle class scheduling, course registration, timetabling with engineering schools, and assist with examinations and student records.

You’ll also provide administrative support for overseas exchanges, including pre-departure arrangements and supervisor assignments for

Qualifications

• Experience in managing undergraduate programme in a higher learning institute.
• Strong interpersonal and communication skills with cultural sensitivity towards staff and students from different backgrounds.
• Meticulous, resourceful and possess excellent organisational and project management skills; able to multi-task in a fast-paced environment.

Responsibilities

• Provide quality administrative services for REP faculty and students, including class scheduling and course registration administration.
• Support overseas exchange programmes with pre-departure and post-exchange activities, and supervise professional attachments.
• Provide administrative support for annual admissions interviews and outreach events; coordinate with student clubs for publicity.

Skills

Interpersonal skills

Communication skills

Organisational skills

Project management

Multitasking

Education

Bachelor degree in Business Administration or equivalent

Job description

The Renaissance Engineering Programme is NTU’s signature programme that aims to nurture engineering leaders with an entrepreneurial spirit to serve society. The programme covers a broad spectrum of multidisciplinary subjects bridging engineering, business and humanities. This position plays a key role in managing the undergraduate academic and examination matters under REP. It will also play a pivotal role in providing administrative support for overseas exchange to students including pre-departure matters and professional attachment matters. The position is also required to support the annual admission interview exercise, participate in major outreach events and activities and work closely with the student club in social media publicity.

1. Provide Academic Support for Undergraduate Degree

Provide quality administrative services to both REP faculty and students to ensure a smooth delivery of the undergraduate programme including handling class scheduling. Manage the administration of course registration activities, class time-tabling including liaison with students. Work closely with the Engineering Schools and College of Computing and Data Science on the timetabling for the core and electives. Organise town halls and prepare notes of meetings and provide support for department meetings. Assist in the examination scheduling and provide support where necessary. Assist in the updating of students’ records.

2. Provide Administrative Support for Students on Overseas Exchange

Assist with the administrative support for overseas exchange programme related to pre-departure. Assist with post exchange support including queries and surveys. Provide academic and administrative support including assigning supervisors for students’ professional attachment. Track and update student records related to professional attachment.

3. Provide Administrative Support for Annual Admissions Exercise and Outreach Activities

Provide administrative support for the annual admissions exercise such as interviews scheduling and engaging applicants post admission interviews and attend to their queries. Provide administrative support for external student outreach events and internal student engagement activities. Work closely with the student club in social media publicity.

Requirements

Bachelor degree in Business Administration or equivalent. Prior experience in managing undergraduate programme in an institute of higher learning. Good knowledge and shows some interest in engineering subjects. 3-5 years of relevant working experience preferably in a tertiary institution. Strong interpersonal and communication skills with cultural sensitivity towards staff and students of different cultural backgrounds. Meticulous, resourceful and possess excellent organisational and project management skills and be able to thrive and multi-task in a fast-paced environment.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive