Assistant I - Logistics

IDS Medical Systems (idsMED); Singapore; On-site; SGD 26,784 - 46,872; Full time

Job summary

IDS Medical Systems (idsMED) seeks an on-site Inventory Coordinator in Singapore to manage stock accuracy, receiving, and replenishment processes for healthcare facilities. You will collaborate with nurses and ward staff, use ERP systems and handheld devices, and ensure precise documentation and traceability across stock movements.

The role emphasizes meticulous data integrity, coordinate logistics with transport providers, and proactive resolution of shortages or discrepancies to maintain

Qualifications

• Strong accuracy and attention to detail in managing stock records.
• Experience with receiving and verification of inbound deliveries.
• Proficiency with ERP systems and handheld devices for inventory tracking.

Responsibilities

• Perform daily on-site stock checks to ensure inventory accuracy, proper storage, and sufficient supply levels at customer locations.
• Receive deliveries: verify against documentation and report discrepancies promptly.
• Execute timely stock replenishment to designated areas to maintain optimal inventory levels and prevent stock-outs.
• Monitor and track inventory movement (inbound and outbound) to ensure proper recording and traceability.
• Coordinate with warehouse, customer and internal teams to ensure continuous stock availability and timely replenishment cycles.
• Maintain accurate inventory records through systems (ERP, handheld devices, or spreadsheets) and ensure data integrity.
• Identify and escalate damaged, expired, or non-conforming items, ensuring proper return or disposal processes are followed.
• Prepare and maintain all receiving and inventory-related documentation (delivery orders, discrepancy reports, POD).
• Support logistics coordination, including liaising with transport providers to ensure smooth and timely deliveries.
• Work closely with end users (nurses, ward staff) to ensure accurate stock placement, accessibility, and usage efficiency.
• Investigate and resolve inventory and delivery issues such as shortages, delays, or discrepancies in a timely manner.

Skills

Inventory control

Stock checking

Receiving & verification

ERP systems

Logistics coordination

Data entry

Attention to detail

Tools

ERP software

Handheld scanner

Excel

Job description

• Perform daily on-site stock checks to ensure inventory accuracy, proper storage, and sufficient supply levels at customer locations.
• Responsible for receiving activities, including verification of inbound deliveries against documentation and reporting discrepancies promptly.
• Execute timely stock replenishment to designated areas to maintain optimal inventory levels and prevent stock-outs.
• Monitor and track inventory movement (inbound and outbound) to ensure proper recording and traceability.
• Coordinate closely with warehouse, customer and internal teams to ensure continuous stock availability and timely replenishment cycles.
• Maintain accurate inventory records through systems (ERP, handheld devices, or spreadsheets) and ensure data integrity.
• Identify and escalation damaged, expired, or non-conforming items, ensuring proper return or disposal processes are followed.
• Prepare and maintain all receiving and inventory-related documentation (e.g., delivery orders, discrepancy reports, POD).
• Support logistics coordination, including liaising with transport providers to ensure smooth and timely deliveries.
• Work closely with end users (e.g., nurses, ward staff) to ensure accurate stock placement, accessibility, and usage efficiency.

Investigate and resolve inventory and delivery issues such as shortages, delays, or discrepancies in a timely manner.