Assistant Facilities Manager

KWE-Kintetsu World Express (S) Pte Ltd; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

KWE-Kintetsu World Express (S) Pte Ltd is seeking a Facilities Manager to oversee day-to-day facilities, safety and security across its Singapore sites, owning maintenance delivery and vendor performance while supervising the facilities team.

Responsibilities include managing building systems, coordinating with vendors and procurement, and ensuring compliance with HSE standards and audits. Strong leadership and communication are essential.

Qualifications

• Diploma or Degree in Facilities Management, Estate Management, Building Management, Property & Facilities Management, or Engineering (Mechanical or Electrical preferred).
• 5–8 years of experience in facilities, building services or safety with supervisory/contractor-management exposure.
• Knowledge of HSE and fire-safety requirements; FSM certification is an advantage.
• Familiar with facilities/work-order platforms and MS Office; MS Project a plus.
• Experience supporting audits such as ISO 13485 / GDPMDS, SS 620, ISO 9001 is advantageous.
• Strong communication, organisation and problem-solving skills; able to work independently and hold vendors accountable.

Responsibilities

• Oversee upkeep of building systems across warehouse and office.
• Develop and manage maintenance schedule; track requests via E-facility platform.
• Minimise downtime of critical systems (loading docks, etc.).
• Coordinate vendors/contractors; monitor quality, safety and SLAs.
• Support sourcing/tender processes with Procurement; track renewals.
• Support HSE program, audits and safety permits; coordinate WSHO.
• Oversee site security and access control; drive emergency drills.
• Maintain licences/permits; renewals and documentation.
• Assist budget planning, track Capex/Opex; support project scheduling.
• Supervise facilities executives and contractor staff; deputize for Manager.

Skills

Vendor management

MS Office

MS Project

Problem solving

Independent work

Communication

Education

Facilities/Engineering degree

Tools

MS Project

E-facility platform

Job description

Role Purpose

Support the Facilities & Safety Manager in running the day-to-day facilities, security and safety operations across KWE’s Singapore sites, with direct ownership of maintenance delivery, vendor performance, compliance records and supervision of the facilities executive team.

Key Responsibilities

Facilities Operations & Maintenance

• Oversee the upkeep of building systems – air-conditioning, electrical, lighting, plumbing and fire protection – across both warehouse and office areas.
• Develop and manage the maintenance schedule; track daily requests, status and ageing through the E-facility request platform.
• Minimise downtime of systems critical to warehouse and office operations (loading docks, roller shutters, etc.).

Vendor & Contract Management

• Coordinate vendors and contractors, ensuring works meet company quality, safety and contractual standards and agreed service levels.
• Support sourcing and tender processes with Procurement; monitor contractor performance and track contract renewals.

Workplace Safety, Health & Compliance (HSE)

• Support the establishment, maintenance and continuous improvement of the site HSE management system and related certifications.
• Coordinate with the Workplace Safety & Health Officer (WSHO) on safety matters; oversee contractor safety compliance and permits-to-work.
• Participate in internal and external audits (e.g. ISO 13485 / GDPMDS, SS 620, ISO 9001) and help close out findings.

Security & Emergency Preparedness

• Oversee site security arrangements and access control.
• Support CERT team readiness; ensure fire drills are conducted at least twice a year with records in place, and drive improvements.

Licensing & Compliance Records

• Maintain the register of licences and permits; track and action renewals before expiry; keep accurate facility documentation.

Budget & Project Support

• Assist the Manager with facilities budget planning and monthly P&L review; help track Capex/Opex and payment schedules.
• Support facility projects – task scheduling and tracking (e.g. via Microsoft Project), progress monitoring, and close-out.

People Management & Supervision

• Supervise and guide the facilities executive(s) and contractor staff; allocate tasks and remove obstacles to completion.
• Deputize for the Facilities & Safety Manager as required.

Requirements

• Diploma or Degree in Facilities Management, Estate Management, Building Management, Property & Facilities Management, or Engineering (Mechanical or Electrical preferred).
• 5–8 years of experience in facilities / building services / safety, including some supervisory or contractor-management experience; industrial, warehouse or logistics environment an advantage.
• Working knowledge of HSE and fire-safety requirements; FSM certification an advantage (not required at this level).
• Familiarity with a facilities / work-order platform (E-facility request or similar) and MS Office; MS Project a plus.
• Experience supporting audits (ISO 13485 / GDPMDS, SS 620, ISO 9001) advantageous.
• Strong communication, organisation and problem-solving skills; able to work independently and hold vendors accountable.