Assistant Facilities Manager

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Facilities Manager in Singapore to oversee daily facility operations and maintenance, ensuring safety and regulatory compliance. You will lead a team, manage vendors, and drive cost-effective improvements across assets.

Ideal candidates bring a minimum diploma in related fields, 3+ years supervisory experience, strong communication skills, and a proactive, problem-solving mindset suitable for a fast-paced real estate environment.

Qualifications

• 3+ years of supervisory experience in facilities management.
• Diploma in Facilities Management or Business Administration or equivalent.
• Strong written and verbal communication skills across all levels of stakeholders.
• Proactive with excellent problem-solving and multitasking abilities.

Responsibilities

• Monitor day-to-day facility operations to ensure safety and compliance.
• Develop and manage maintenance programs for critical equipment and infrastructure.
• Lead health, safety and environment practices and audits.
• Oversee asset management, inventory, and cost controls.
• Manage vendor relationships, contracts, and performance within budget.
• Prepare and control annual operating and capital budgets.
• Provide leadership to the facilities team and contractors.
• Coordinate cross-functional stakeholder communications and escalations.
• Ensure regulatory compliance and continuous improvement initiatives.
• Manage event execution including logistics and staffing.

Skills

Leadership

Communication

Problem solving

Team management

Client relations

Education

Diploma in Facilities Management

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.Job Description – Assistant Facilities ManagerAbout the Role:As an Assistant Facilities Manager, you will be responsible for overseeing all aspects of the facility's operations and maintenance to ensure the efficient and safe functioning of the site. This role requires experience in facilities or operations management, preferably within the commercial real estate industry, strong communication skills, exceptional leadership capabilities, and the ability to work in a fast-paced and challenging environment.What we are looking for:Making Clients our priorityYou’ll be working frequently with clients and hence building a strong relationship with them is essential. You’ll be expected to proactively make sure that the clients’ expectations are always met. You’ll also serve as the main point of contact for any facilities-related to client’s site.Undeniably superior soft skillsAs the Assistant Facilities Manager, you’ll demonstrate your expertise in interacting with a wide range of Client and JLL colleagues hence impeccable People Skills will be a handy talent. Likewise, you must show your aptitude in developing savings and improvement initiatives. You must also display flexibility in effectively managing daily site operations using various technology systems.Maintaining the JLL legacyWe uphold excellence in everything we do—that has been essential to our more than 200 years of staying power. As the person in charge, your task is to continue our tradition of project success. You’ll accomplish this by building trust through active collaboration with all key stakeholders involved in the projects.Likewise, you’ll manage contract administration of all vendors professionally and according to legal requirements. It’s the best way to protect both our and the Clients’ commercial interests. Your expertise will also be central in identifying project risks and mitigating them. Furthermore, you’ll be responsible for developing project-related reports, analyses and reviews regularly.Key Responsibilities would be:Facility Operations: Monitor and manage day-to-day operations of the facility to ensure smooth functioning and compliance with safety, environmental, and regulatory standards.Maintenance Management: Develop and implement a comprehensive maintenance program for critical equipment, systems, and infrastructure. Coordinate and oversee preventive and corrective maintenance activities to ensure minimal downtime and maximum efficiency.Health, Safety, and Environment (HSE): Maintain a safe working environment by implementing and enforcing HSE policies and procedures. Conduct regular safety audits, inspections, and drills to ensure compliance and identify improvement opportunities.Asset Management: Develop and implement asset management strategies to optimize the life cycle of the facility's equipment and infrastructure. Coordinate with relevant departments to ensure accurate asset inventory, maintenance records, and cost-effective repairs and replacements.Vendor Management: Establish and maintain relationships with external service providers, contractors, suppliers, and vendors. Evaluate and select vendors, negotiate contracts, and monitor performance to ensure quality service delivery within budgetary constraints.Budgeting and Cost Control: Prepare and manage the facility's annual operating and capital budgets. Monitor expenses and implement cost-saving initiatives without compromising quality or safety.Team Leadership: Provide strong leadership and direction to the facilities team and contractors. Foster a collaborative and positive work environment, ensure clear communication, and provide coaching and development opportunities.Cross-Functional Collaboration & Stakeholder Management: Success of the site or account requires effective collaboration with multiple departments and stakeholders throughout the client organization.Regulatory Compliance: Stay updated with applicable laws, regulations, and industry standards related to manufacturing facility operations and maintenance. Ensure compliance with governmental and environmental regulations.Continuous Improvement: Identify operational inefficiencies and areas for improvement. Implement best practices and innovative solutions to optimize facility performance and enhance operational effectiveness.Crisis Management & Problem Solving: The ability to manage unexpected challenges and maintain composure under pressure. This includes serving as primary point of escalation for event-related issues and emergencies, making real-time decisions to address logistical challenges and vendor failures, implementing contingency plans for unforeseen circumstances, managing stakeholder expectations during crisis situations with professionalism, maintaining calm and providing clear direction to team members during high-pressure situations.Event Execution & Management includes end-to-end management of all workplace events, from commencement to post-event evaluation. This encompasses venue selection, vendor management and relationship building, budget tracking, timeline creation and deadline management, and logistics coordination including catering and audio-visual equipment. The role also involves creating event materials such as invitations and signage, while managing event registration and attendance tracking.Requirements:Minimum 3 year of supervisory or junior leadership experience in Facilities Management, Engineering, Business Management, or related field requiredMinimum Diploma Holder in Facilities Management, Business Administration or its equivalentA strong operational mindset with a genuine passion for building meaningful employee experiencesProven ability to manage multiple projects and competing priorities with exceptional attention to detailExcellent written and verbal communication skills across email and in-person interactionsDemonstrate ability to deal with ambiguity, complaint and solve complex problems effectivelyExcellent PC skills, proficient in Microsoft Word and ExcelA proactive, positive, and solutions-oriented attitude - someone who thrives in fast-paced, people-first environments.Demonstrate initiative and able to work in a team-based environment with plenty of movementIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.