Assistant Executive (Cluster Development Dept) - Contract

National Environment Agency; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

National Environment Agency (NEA) in Singapore seeks an Administrative Officer to support CESG activities, finances, and digital records. You will handle meeting logistics, vendor coordination, invoicing, and system administration, contributing to efficient program delivery.

Ideal candidates are organized, detail-oriented, and proficient with Microsoft Office, able to work independently and with stakeholders.

Qualifications

• GCE A-Level or Higher Nitec qualification.
• Organised and meticulous with records and following administrative tasks.
• Able to manage multiple routine tasks and deadlines.
• Comfortable handling invoices and payments.
• Proficient with Microsoft Office applications.
• Able to learn new corporate and event-related systems.
• Able to communicate clearly with colleagues, vendors and external parties.

Responsibilities

• Support CESG Administrative and Event logistics and documentation.
• Process and track invoices, payments and procurement transactions.
• Administer CESG digital platforms, shared mailboxes and records.
• Perform departmental administrative tasks and system access reviews.

Skills

Organised

Meticulous

Microsoft Office

Communication

Education

GCE A-Level or Higher Nitec

Tools

Microsoft Office

Online systems

Job description

What the role is:

The Cluster Development Department (CDD) drives the development and transformation of Singapore’s Environmental Services industry, covering the cleaning, waste management and pest management sectors. CDD works with industry and government partners to strengthen industry capabilities, accelerate innovation, technology adoption and productivity, and support workforce and business growth. It also helps companies pursue local and overseas growth opportunities, including through platforms such as the CleanEnviro Summit Singapore (CESG).

What you will be working on:

1. CESG Administrative and Event Support

• Support meeting arrangements, event logistics, documentation and follow-up of administrative matters
• Assist project officers in coordinating with internal stakeholders, event partners and vendors.
• Provide on-site administrative and logistical support during CESG, where required

2. Finance and Procurement Administration

• Process and track invoices, payments, purchase requests and other routine financial and procurement transactions
• Maintain supporting records and follow up with relevant parties on outstanding matters

3. CESG Digital Platforms and Records

• Support the administration of the CESG website, shared mailboxes and digital accounts, including coordinating routine updates and access requests
• Maintain CESG records, documents and inventory of event-related assets

4. Departmental Administrative Support

• Perform assigned administrative duties for corporate systems and processes, including routine access-right administration and reviews
• Support other departmental administrative activities as required

What we are looking for:

Requirements:

• GCE A-Level or Higher Nitec qualification.
• Organised and meticulous, with the ability to maintain proper records and follow through on administrative tasks.
• Able to manage multiple routine tasks and work according to established procedures and timelines.
• Comfortable working with numbers and handling invoices, payment records and other administrative documentation.
• Good working knowledge of Microsoft Office applications.
• Comfortable using online systems and able to learn new corporate and event-related systems.
• Able to communicate clearly and work effectively with colleagues, vendors and external parties.
• Responsible, service-oriented and able to work independently on routine tasks while seeking guidance when required.
• Prior experience in administration, event support or finance processing would be an advantage.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

Applicants will be updated on the status of their applications within 4 weeks of the closing date of this job posting.

About National Environment Agency

The National Environment Agency (NEA) is the leading public organisation responsible for ensuring a clean and sustainable environment for Singapore. Its key roles are to improve and sustain a clean environment, promote sustainability and resource efficiency, maintain high public health standards, provide timely and reliable meteorological information, and encourage a vibrant hawker culture. NEA works closely with its partners and the community to develop and spearhead environmental and public health initiatives and programmes. It is committed to motivating every individual to care for the environment as a way of life, in order to build a liveable and sustainable Singapore for present and future generations. For more information, visit www.nea.gov.sg