Assistant Crewing Manager (Tanker/Bulk)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 90,000 - 120,000; Full time

Job summary

DIRECT SEARCH ASIA PTE. LTD. is seeking a senior Crewing Coordinator to oversee day-to-day crewing operations for vessels. You will plan rotations to ensure safe-manning levels and coordinate recruitment, screening and deployment of seafarers.

You will verify certificates, medicals and sea-service, ensure regulatory compliance, and manage crew changes, including travel and accommodation. The role requires leadership and maritime knowledge, with a readiness to work outside normal hours.

Qualifications

• Diploma or degree in Maritime Studies, HR, or related discipline.
• At least five years of experience in marine crewing or ship management.
• Experience supervising or leading a crewing team.
• Experience with tanker vessels, preferably chemical or oil.
• Knowledge of STCW, MLC, flag-state regulations and seafarer certs.
• Strong leadership and stakeholder-management skills.
• Excellent organization and attention to detail.
• Able to manage multiple crew rotations and urgent needs.
• Proficient in Microsoft Office and crewing systems.
• Willing to work outside regular hours when needed.

Responsibilities

• Support the Crewing Manager with day-to-day crewing activities.
• Plan crew rotations to maintain safe-manning levels.
• Coordinate recruitment, screening, selection and deployment of seafarers.
• Verify certificates, medical records and sea-service history.
• Ensure compliance with STCW, MLC, flag-state and company rules.
• Coordinate crew changes including flights, visas and accommodation.
• Prepare employment contracts and joining documents.
• Maintain crewing records and prepare reports.
• Assist with appraisals, promotions and career development.
• Support audits and provide after-hours coverage.

Skills

Leadership

Stakeholder management

Crew planning

Recruitment & screening

Payroll coordination

Attention to detail

Multitasking

Communication

Maritime knowledge

Education

Maritime/Human Resources degree

Tools

Microsoft Office

Crewing-management systems

Job description

• Support the Crewing Manager in overseeing day-to-day crewing activities.
• Plan crew rotations and ensure vessels maintain the required safe-manning levels.
• Coordinate the recruitment, screening, selection and deployment of seafarers.
• Review candidates' experience, competency, qualifications and suitability for appointment.
• Verify certificates, licences, medical records, training documents and sea-service history.
• Ensure compliance with STCW, MLC, flag-state and company requirements.
• Coordinate crew changes, including flights, visas, accommodation, transportation and port-agent arrangements.
• Monitor the expiry of passports, seaman's books, medical certificates and Certificates of Competency.
• Prepare employment contracts, joining documents and other crew-related documentation.
• Liaise with Masters, vessel managers, manning agencies and internal departments regarding crewing requirements.
• Coordinate crew payroll information, leave records, allowances and expense claims.
• Monitor crewing costs and support the preparation of manpower budgets.
• Assist with seafarer appraisals, promotions, succession planning and career development.
• Coordinate mandatory training and competency-development programmes.
• Address crew welfare, performance and disciplinary matters in accordance with company procedures.
• Support medical cases, repatriations and emergency crew replacements.
• Maintain accurate personnel records within the crewing-management system.
• Prepare crewing reports, manpower statistics and management updates.
• Support internal and external audits relating to crew-management processes.
• Guide junior crewing personnel and provide operational coverage in the Crewing Manager's absence.
• Provide after-hours support for urgent crewing matters when required.

Requirements

• Diploma or Degree in Maritime Studies, Human Resources, Business Administration or a related discipline.
• At least five years of relevant experience in marine crewing or ship management.
• Previous supervisory or team-lead experience within a crewing department would be advantageous.
• Experience supporting tanker vessels, preferably chemical or oil tankers.
• Good knowledge of STCW, MLC, flag-state regulations and seafarer certification requirements.
• Familiarity with crew planning, recruitment, payroll coordination and crew-change procedures.
• Strong understanding of maritime documentation and international travel requirements.
• Good leadership, communication and stakeholder-management skills.
• Strong organisational ability and attention to detail.
• Able to manage multiple crew rotations and urgent personnel requirements simultaneously.
• Proficient in Microsoft Office and crewing-management systems.
• Willing to provide support outside regular office hours when operationally required.