Assistant Coordinator, ENT Community Audiology

National University Polyclinics; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

National University Hospital is seeking an Assistant Coordinator for ENT Community Audiology to support clinical and administrative duties within the team. You will collaborate with audiologists and technicians to ensure quality patient care across the hearing rehabilitation pathway.

The ideal candidate is a fresh graduate, with a diploma in science-related fields and exposure to audiology training. Strong communication and teamwork are essential in this role.

Qualifications

• Diploma in science-related fields is required.
• In-house audiology training or NUS MSc Audiology exposure preferred.
• Fresh graduate; 1 year experience in similar setting preferred.

Responsibilities

• Assist in clinic operations at community clinics, including front counter duties and daily schedules.
• Triaging patients, counseling on hearing aids, and coordinating referrals with audiologists.
• Support hearing aid services, troubleshooting, spare-parts handling, and repairs.

Skills

Strong interpersonal skills

Team player

Communication skills

Education

Diploma in science-related fields

Job description

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Assistant Coordinator, ENT Community Audiology

Job ID: 8679

Job Function: Ancillary

Institution: National University Hospital

Community Audiology – Assistant Coordinator

Overview

Reporting to the ENT Allied Health team lead, an Assistant Coordinator is an ancillary staff who is responsible to work in collaboration with Audiologists and Audio Technicians to help in clinical, administrative, and technical duties, to ensure continuity of patient care in their aural rehabilitation process.

Job Responsibilities

You will be responsible for the following:

1) Assists in clinic operational duties

• Managing daily operations of the service points assigned including front counter services, administrative and operational matters of the community clinics.
• Requisite, control and maintain good utilization of consumables, hearing aid stocks and office supplies in community clinics.
• Assist in scheduling of patients’ appointments using SAP especially for hearing test, hearing aid services and special arrangement in community clinics.
• Work with the audiologists to ensure a positive experience for the patients along the continuum of care and devise innovative ideas to improve the delivery of care and delight patients.
• Responsible for ensuring that the MHCs and SHCs are patient friendly, safe and spick & span.

2) Assists in triaging of patients:

• Triaging and assessing of all patients who are referred for hearing aid evaluation from specialist outpatient clinic.
• Conduct counselling on hearing aid styles, model, and realistic expectation of hearing aids.
• Assess the patient’s readiness and interest in taking up hearing aids.
• Synthesize assessment information to identify patient’s main concerns and prioritize care needs.
• Work in partnership with patients and families on the services and options available. Coordinate the necessary referrals accordingly.
• Conduct financial counselling on hearing aid cost, consultation charges and subsidies available.
• Liaise with AIC to ascertain patient’s eligibility for Senior Mobility Enabling Fund.
• Document the assessment, plans, and/or triage outcomes timely and accurately in the relevant system.

3) Assists in hearing aid services:

• Troubleshoot hearing aids and decide on appropriate action.
• Assist patients with hearing aid spare-part replacements.
• Send the hearing aid for repair if necessary.

4) Conduct basic audiological assessments:

• Obtain case history from patients, caregivers and/or parents
• Perform Otoscopy and Immittance test (Tympanometry and Acoustic Reflex).
• Interpret audiometric results for patients, caregivers/parents and health care professionals involved.

• Attend to ad-hoc assignments assigned by Reporting Officer.
• Perform daily calibration of audiology equipment.
• Assist in scheduling of patient appointments using NUH system and confirming of patient’s attendance.
• Attend to e-mail and telephone inquiries from patients.

Requirements

Qualification:

• Completed at least a diploma in any science-related fields.
• Prefers someone who have received in-house training conducted by principal/senior audiologists or attended relevant audiological lessons conducted by the NUS MSc Audiology program.

Experience:

• Fresh graduate. Clinical experience not required.
• Relevant experience of 1 year and above in a similar setting is preferred.

Skills and Knowledge:

• A minimum of 3 to 6 months on-the-job training supervised by a Senior Audio Tech/Audiologist/ Senior/Principal Audiologist will be provided.
• Maintain a minimum required competency in annual competency review.
• Familiar with hearing aid technology and other related updates.
• Understand the relationship between hearing and speech.
• Able to communicate well with hearing impaired individuals.
• Good team player and can work effectively as part of a multi-disciplinary team.
• Enjoy working with people e.g., adults and young children and their families.
• Strong interpersonal skills.
• Analytical, organized, and communicative.
• Affable and approachable.
• Possess a passion for helping people with hearing loss and other disabilities.
• Can work calmly and methodically when under pressure from a busy and varied caseload.