Administrator

NIPPON LIFE GLOBAL INVESTORS SINGAPORE LIMITED; Singapore; On-site; SGD 39,000 - 78,000; Full time

Job summary

Nippon Life Global Investors Singapore Limited is seeking an experienced administrator to provide essential secretarial and administrative support to a department or group of individuals. The role involves supporting the Chief Operating Officer, coordinating meetings, and assisting multiple functions including Finance, HR, Compliance, Legal, IT and Corporate Services, with discretion and professionalism.

The position requires proficiency in Japanese and English and the ability to work with

Qualifications

• Experience in administrative or office support roles.
• Proficiency in Microsoft Office (Outlook/Word/Excel/PowerPoint).
• Fluent in Japanese and English, written and spoken.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong interpersonal and communication skills with senior stakeholders.
• Ability to coordinate meetings and support management committees.
• Discretion handling confidential information.

Responsibilities

• Support COO in managing infrastructure and strategy development.
• Coordinate meetings and manage office supplies/equipment.
• Support management committees including RMC, IPC, PRC.
• Assist Finance, HR, Compliance, Legal, IT and Corporate Services functions.

Skills

Japanese language

English language

Interpersonal skills

Organizational skills

Communication skills

Time management

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About us

Schroders is a global investment manager which provides active asset management, wealth management and investment solutions. We aim to provide excellent investment performance to clients through active management. We serve a diverse client base that includes pension schemes, insurance companies, sovereign wealth funds, endowments, foundations, high net worth individuals, family offices, as well as end clients through partnerships with distributors, financial advisers, and online platforms.

Established in 1804, we have around 5,500 people across 36 global locations. Schroders' success can be attributed to its diversified business model, spanning different asset classes, client types and geographies.

Job Summary

The role is the key administrator for Nippon Life Global Investors Singapore Limited. The incumbent is responsible for providing administrative and secretarial support to a department or group of individuals.

What you'll do

• To support the Chief Operating Officer in managing the company's infrastructure and in developing and implementing the company's strategy.
• To coordinate meetings and manage office supplies and equipment.
• To support the management of committees, including the Risk Management Committee (RMC), Investment Policy Committee (IPC), and Performance Review Committee (PRC).
• To support functions such as Finance, HR, Compliance, Legal, IT, and Corporate Services.

What you'll need

• Prior experience in an administrative, secretarial, or office support role, ideally within financial services or a professional services environment.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint.
• Proficiency in Japanese and English, both written and spoken, to liaise with Japanese-speaking counterparts.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Good attention to detail and a high level of accuracy in administrative and documentation tasks.
• Strong interpersonal and communication skills, with the confidence to work with senior stakeholders and across different functions.
• Ability to coordinate meetings, prepare materials and provide administrative support for management committees.
• Proactive, reliable and able to work independently while collaborating effectively with teams across Finance, HR, Compliance, Legal, IT and Corporate Services.
• Able to handle confidential and sensitive information with appropriate discretion.

We recognise potential, whoever you are

Our purpose is to deliver excellent investment performance to clients through active management. We believe diverse perspectives and an inclusive culture help us make better decisions and achieve better outcomes for our clients. That's why inclusion is a strategic priority for us, and we are an equal opportunities employer. You are welcome here, regardless of your age, disability, gender identity, religious beliefs, sexual orientation, socio-economic background, or any other protected characteristic.

We will consider flexible working arrangements for all roles and provide reasonable accommodations to support applicants and employees, including those with neurodiversity, disability, or physical and mental health needs. For more information, please visit our FAQs.