Administrative & Procurement Coordinator

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking a diligent office administrator in Singapore to support daily operations. You will manage calls, emails, and document processing to keep workflows accurate and efficient.

Based at Tampines Industrial Crescent, the position runs 5 days a week, from 9am to 6pm, handling quotations, orders, deliveries, and supplier coordination to ensure timely progress and payment processing.

Responsibilities

• Maintain a tidy office to support smooth daily operations.
• Handle calls, faxes, and emails promptly and professionally.
• Scan, file and organize documents for accurate record-keeping.
• Prepare and process quotations, orders, and goods received notes.
• Coordinate local and overseas deliveries per timelines.
• Track shipments and invoices for timely delivery and payments.
• Maintain parts inventory to support production and projects.
• Update project data and follow up on outstanding actions.
• Monitor purchase orders and coordinate with suppliers on deliveries.
• Source and evaluate new suppliers for quality, price and service.
• Monitor supplier performance and address quality or delivery issues.
• Verify supplier invoices against POs and supporting docs before payment.
• Maintain updated supplier price lists and payment records.
• Perform ad-hoc admin and purchasing duties as assigned.

Job description

The Supreme HR Advisory Pte. Ltd. is seeking a diligent office administrator in Singapore to support daily operations. You will manage calls, emails, and document processing to keep workflows accurate and efficient.

Based at Tampines Industrial Crescent, the position runs 5 days a week, from 9am to 6pm, handling quotations, orders, deliveries, and supplier coordination to ensure timely progress and payment processing.