Administrative Officer | UP to $2900 | West

MCI CAREER SERVICES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment services company in Singapore is hiring for an administrative support role that includes managing vehicle insurance, scheduling services, and document control. The ideal candidate should have at least 1-2 years of administrative experience and a diploma in any discipline. Strong organizational skills and attention to detail are essential. This role offers a competitive salary of up to $2,900. Only shortlisted candidates will be notified after application.

Qualifications

• 1-2 years of administrative experience required.
• Experience in maintaining meeting minutes is a plus.
• Document control experience needed.

Responsibilities

• Monitor and renew vehicle insurance and road tax.
• Schedule and manage vehicle servicing and traffic summons.
• Provide reception relief during absences.

Skills

Administrative experience

Document control

Meeting minutes maintenance

Education

Minimum Diploma in any discipline

Job description

Job Summary:

• Work Days: Monday – Friday
• Working Hours: 9.00am – 5.30pm (Weekdays)
• Salary Range: Up to $2,900
• Location: Tuas West Road MRT

Key Responsibilities

• Monitor and renew vehicle insurance and road tax.
• Schedule and record vehicle servicing, inspection, and manage traffic summons.
• Track and manage company spare car mileage and usage.
• Arrange air ticket and hotel bookings through approved vendors.
• Prepare purchase requisitions for office supplies (stationery, cartridges, letterheads, paper, envelopes, etc.).
• Process supplier invoices and raise payment applications.
• Prepare and record minutes for Department Manager meetings.
• Maintain and update the Kaizen Register for local and overseas offices.
• Provide reception relief during absences.
• Perform other administrative support duties as assigned by the HOD.

Qualifications

• Minimum 1-2 years Administrative Experience
• Minimum Diploma Holder in any discipline.
• Taking and maintaining meeting minutes.
• Document control, including contracts, drawings, and related documents.
• Mobile phone management.
• Office supplies ordering, monitoring, and issuing.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Word format.

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you give consent to the collection, use and disclosure of your personal data and/or resume by the company for the purpose of processing and administration of this job application.