Administrative Executive, Strategy & Development / PA CEO’s Office

Singapore International Arbitration Centre; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Singapore International Arbitration Centre invites applications for an Administrative Executive in Strategy & Development / PA CEO’s Office. You will provide comprehensive PA and secretariat support to the CEO, coordinate travel, scheduling and meetings across departments.

The role requires at least a Diploma and 3 years in administration, with experience supporting C-Suite, plus proficiency in MS Office and online event platforms like Zoom and Microsoft Teams.

Qualifications

• Minimum Diploma or equivalent
• At least 3 years of experience in administration, including dealing with written correspondence, procurement and database management preferred
• Experience working for C-Suite or Management executives is relevant to this role

Responsibilities

• Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEO
• Provide secretariat support for interdepartmental meetings, including preparing agendas
• Assist in and coordinate visits and events
• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)
• Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and scheduling
• Prepare evaluation reports, certificates of attendance and CPD reports
• Manage the SIAC Academy mailbox and attend to enquiries relating to courses
• Support management of general e-mail enquiries
• Update SIAC Academy alumni directory and list of lecturers
• Support Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administration
• Handle any other administrative and coordination matters for the department as assigned

Job description

Administrative Executive, Strategy & Development / PA CEO’s Office

Roles & responsibilities:

• Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEO

• Provide secretariat support for interdepartmental meetings, including preparing agendas

• Assist in and coordinate visits and events

• Provide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)

• Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and scheduling

• Prepare evaluation reports, certificates of attendance and CPD reports

• Manage the SIAC Academy mailbox and attend to enquiries relating to courses

• Support management of general e-mail enquiries

• Update SIAC Academy alumni directory and list of lecturers

• Support Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administration

• Handle any other administrative and coordination matters for the department as assigned

Job Requirements:

• Minimum Diploma or equivalent

• At least 3 years of experience in administration, including dealing with written correspondence, procurement and database management preferred

• Experience working for C-Suite or Management executives is relevant to this role

• Proficient in Microsoft Office applications like Word and Excel and online event platforms like Zoom and Microsoft teams

• Team player, good interpersonal, oral and written communication skills

• Meticulous, organised, high attention to detail and able to multi-task

• Service-oriented mindset